Capital Improvement Program Manager

About This Position

Purpose:

Under general direction, this position manages the activities and personnel engaged in planning, developing, and monitoring the City’s Capital Improvement Program.

Duties, Functions and Responsibilities:

Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.

• Advises the Division Manager, Department Director, and City Management on issues, opportunities, and status.
• Coordinates the development and implementation of comprehensive, integrated capital improvement plans that support City goals and priorities.
• Aligns departmental capital programs with the City’s Capital Improvement Plan and resolves issues as necessary.
• Monitors the implementation of the City and departmental Capital Improvement Plans.
• Conducts presentations and acts as representative for the division, department, City management, boards and commissions, and other stakeholders as appropriate.
• Coordinates and monitors the planning, development, and implementation of the City’s general obligation bond programs.
• Develops and evaluates plans scope, criteria, and timelines for a variety of projects and program activities.
• Develops policies and procedures. 
• Collaborates with the Budget Office on program planning and budgeting. 
• Provides technical assistance and advice to city management, departments, citizens and other stakeholders.

Responsibilities - Supervisor and/or Leadership Exercised:

• May provide leadership, work assignments, evaluation, training, and guidance to others.

Knowledge, Skills, and Abilities:

Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

• Knowledge of modern methods, planning tools, and models, of fiscal or capital planning and capital budget.
• Knowledge of capital program finance, funding sources, budgeting, planning and strategies.
• Knowledge of the development of service-based user fees, capital markets and alternative financing strategies.
• Knowledge of information systems and their application.
• Knowledge of effective planning and coordination techniques.
• Knowledge of supervisory and management techniques.
• Knowledge of governmental fiscal policies and procedures.
• Knowledge of office software systems.
• Skill in establishing and maintaining good working relationships with other City employees and the public.
• Skill in gathering, processing, analyzing, and presenting data 
• Skill in effective oral and/or written communication to all levels of City management and the public.
• Skill in anticipating and accurately predicting the results of alternate courses of action.
• Skill in resolving problems or situations.
• Skill in developing and compiling capital planning reports.
• Skill in the application of cost benefit analysis and other types of capital planning analysis methods.

Minimum Qualifications:

• Graduation with a Bachelor’s degree from an accredited college or university with major course work in a field related to Business Administration, Public Administration, Finance, Planning, or a field related to the job, plus five (5) years of experience conducting activities related to capital budgeting or planning initiatives two (2) of which were in a lead or supervisory capacity.
• A Master's degree in a field related to Business Administration, Public Administration or related field plus three (3) years of experience Two (2) of which were in a lead or supervisory capacity may substitute for the required education and experience.

Licenses and Certifications Required:

• None.

Preferred Qualifications:

• Proven experience and interest in capital delivery systems, contracting methodologies, financial forecasting, and resource planning to deliver high-need, time-critical projects.
• Proven experience in invoice development, review, and oversight.
• Proven experience in federal grant administration management, including development of grant proposals and oversight of financial tracking.
• Proven experience with construction methodologies to include concrete construction, engineer’s cost estimates, change orders and standard technical specifications.
• Proven work experience in delivering public agency transportation infrastructure projects and, academic experience in engineering or architecture fields.

The City of Austin Transportation and Public Works Department (TPW) is seeking an experienced and talented Capital Improvement Program Manager (CIPM) to lead financial tracking within the Project Delivery Division. This is an exciting opportunity to support the build out of high-profile, time-critical transportation projects, in service to 2016, 2018, and 2020 Mobility Bonds.

TPW’s Project Delivery Division is responsible for leading implementation of bond and grant funded projects for several local mobility programs in TPW’s portfolio such as Bikeways, Vision Zero/Safety, Transit, large Capital Improvement Projects (CIP), and Substandard Street projects. This is an exciting opportunity to be part of this new team to build and grow TPW’s capabilities in project implementation.

The finance CIPM will work with a team of Capital Improvement Program Managers and collaborate across multiple work groups, divisions, internal and external partners, to successfully deliver high-need, time-critical projects in service to the Department’s multi-modal safety and mobility goals. This CIPM position will oversee financial tracking, spend plan development, invoice reviews, and contract oversight. A strong background in program delivery strategies, including public agency and federal grant contracting methods is desired.

This position will work under minimal supervision with considerable latitude for the use of initiative and independent judgment and include these primary responsibilities:

• Oversee the successful delivery implementation of a large number of local mobility projects, monitor and meet project timelines and spending targets for bond funds.
• Lead development of contracting needs in service to various TPW programs and collaborate with Program Managers to set-up shared contracts for successful design and construction activities.
• Coordinate across multiple divisions, departments and agencies in the delivery of these projects, including initiating process improvements for several supporting services such as contracting, finance tracking, grant management, invoice review, and permitting,.
• Respond to inquiries by citizens, Mayor and Council, City Manager’s Office, and other agencies regarding transportation safety issues.

We are looking for the following:

• Experience in fiscal and resource planning, budgeting, forecasting, developing quality controls and process improvements to fast-track implementation of variety of projects in a cost-effective manner.
• Knowledge of transportation planning and traffic engineering practices, principles, modeling tools and cost estimates.
• Excellent team working and problem-solving skills with internal and external members to accomplish organizational goals.
• Excellent written and verbal skills to effectively communicate with internal and external stakeholders, including meetings and public events.
• Experience working for a highly progressive transportation organization.
• Ability to provide technical input and strategic direction to multiple work teams by coordinating across TPW divisions, other departments, contractors, external stakeholders, and partner agencies to accomplish organizational goals.
• Proficiency with computer-aided design, ArcGIS, and MS Suite (Word, Excel, PowerPoint, Outlook, Access)

90 Day Provision for Additional Vacancy:

This posting may be used to fill other vacancies in other sections within the Division. Decisions on the assigned section will be made at the time of hire based on business needs.

PLEASE NOTE: Austin Transportation and Public Works positions are not at 100% remote operation.

Essential Employee:

This position is considered an “Essential” role and is essential to the operations of the City based on the preparation, response, and recovery phase of extraordinary situations or emergency conditions. As an employee that has been designated as “Essential” the expectation will be to work at a designated work site during declared extraordinary situations or emergency conditions to serve the community.

This position is considered “Essential” to maintain critical operations and core services. Essential Employees during emergencies play a role in ensuring the public health, safety, and welfare of our community and ensuring City operations continue.

Physical Address:

5202 Ben White Blvd

Work Schedule:

Monday – Friday: 8:00 AM – 5:00 PM

*Hours may vary depending on work demands and business needs.

Salary Range:

$96,180 - $172,000 annually

Watch Inside TPW to learn more about Austin Transportation and Public Works and its role in the region's mobility landscape.

Working for the City of Austin provides a number of health and welfare benefits such as low-cost medical, dental, vision, paid leave time, a highly competitive retirement plan, career development opportunities, and more. Click here for more information on City of Austin Benefits!

A Cover Letter and Resume are required for this position. Please be sure to upload these documents for consideration

READ THIS STATEMENT regarding your Application:

A detailed and complete employment application is required to help us better evaluate your qualifications and will be used to determine salary if you are selected for this position. Please list your complete employment history (to include all job duties, responsibilities, and employment dates) on your online application. The application is an official document; incomplete applications will not be considered (e.g., "see resume" or "see LinkedIn Profile"). Resumes will not be used to qualify for the position and will not be used to recommend salary.

Close Job Posting: Department may close the job posting at any time after 7 days.

Please be aware the Posting End Date reflects the final day to apply, but the posting will close at 11:59 PM the day before the date listed. All application steps, including attachments and submission, must be fully completed before that time.

We also recommend you save or print a copy of the job posting for your records. Once a posting has closed, it will no longer be viewable in the system.

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• Make a Difference: Join a team driving meaningful change in one of the fastest-growing cities in the nation.

• Value and Innovation: Work in an environment where employees are valued, and innovation thrives.

• Competitive Benefits: Enjoy a comprehensive compensation package that includes generous leave, work-life balance programs, and extensive benefits.

• Retirement Security: Plan for the future with the City of Austin Employees' Retirement System.

• Sustainable Transportation Options: Commute easily with access to public transit and bike-friendly infrastructure.

• Focus on Wellness: Stay healthy through wellness programs, on-site fitness centers, and mental health support.

• Career Growth: Advance your skills and expertise with professional development and leadership opportunities.

• Modern Workspaces: Work in innovative and sustainable environments that foster collaboration and inspiration.

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EEO Statement for City of Austin:

The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual's AIDS, AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.

City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.