On-Call Events Coordinators

Georgetown University in Qatar (GU-Q) is dedicated to fulfilling Georgetown University’s mission of promoting intellectual, ethical and spiritual understanding through serious and sustained discourse among people of different faiths, cultures, and beliefs. Embodying this spirit of the University, Georgetown’s Qatar campus undertakes education, research, and service in order to advance knowledge and provide students and the community with a holistic educational experience that produces global citizens committed to the service of humankind. We demonstrate the values of Georgetown University; seek to build upon the world-class reputation of the Edmund A. Walsh School of Foreign Service; and work with our partner, Qatar Foundation, in its endeavors to achieve the Qatar National Vision 2030.

Requirements

GU-Q is seeking three (3) On-Call Events Coordinators.

The role will provide practical operational support across all stages of event delivery, from preparation and setup through to on-site coordination and event breakdown. It will work closely with the Events team, internal departments, external vendors, and other stakeholders to ensure events run smoothly and that guests have a positive experience.

On-Call Events Coordinators will be needed for blocks of time between 8:30 a.m. and 5:00 p.m., with availability to cover evening and weekend shifts as needed. The anticipated start date is August/September. Training will be provided for 1-2 days and working periods will be identified and agreed to in advance, dependent upon need and availability.

Note: As this part-time position is based in Doha, Qatar and offers no relocation assistance, GU-Q is looking for locally based candidates only. This is a non-sponsored, part-time position that requires all applicants to already have the necessary sponsorship to live and work in Qatar.

Key Accountabilities

• Support on-site event management, including event setup, registration, guest assistance, and overall event logistics.
• Provide seamless event support during scheduled time blocks, which may include evenings and weekends.
• Collaborate with the team to successfully execute events, with responsibilities primarily focused on day-of event operations, including setup, guest interactions, catering management, and post-event cleanup.

Key Activities

• Execute a variety of events and meetings, focusing on day-of event activities, including setup, guest interactions, catering management, and post-event cleanup.
• Perform physical tasks, including extensive walking, pushing carts, and carrying event-related equipment, signage stands, and materials required for event setup and execution.
• Greet guests, manage catering services, and support the smooth operation of events during on-site assignments.
• Provide coverage for evening and weekend shifts as required to meet event schedules and support team operations.
• Attend and complete required training programs to become familiar with event coordination processes and procedures.
• Support the team during high-demand periods, including New Student Orientation, Convocation, conferences, commencement activities, and other busy event weeks.
• Focus primarily on day-of event execution, including setup, guest engagement, catering coordination, and post-event cleanup, with limited involvement in pre-event planning.
• Assist with setting up event spaces and equipment, as well as event breakdown and cleanup activities.
• Support the preparation and distribution of event materials, including invitations, programs, signage, and promotional materials.
• Assist with event registration processes, including managing registration systems, tracking attendee lists, and responding to inquiries.
• Work closely with vendors, contractors, and suppliers to ensure timely delivery of event-related services and products.
• Perform other similar duties as assigned.

Knowledge and Skills

• Ability to think quickly and make effective decisions to address changing event needs and unexpected situations.
• Strong problem-solving skills and the ability to resolve challenges efficiently during events.
• Demonstrated resourcefulness and ability to identify practical solutions using available resources.
• Confidence in executing event-related tasks and ensuring successful event outcomes.
• Physical ability to perform manual work, including extensive walking, pushing carts, and carrying equipment and materials.
• Ability to actively participate in event execution, including setting up spaces, greeting guests, managing catering, and supporting event breakdown and cleanup.
• Flexibility to adapt to different event requirements and provide support as needed, with a primary focus on day-of event execution.
• Strong organizational and multitasking skills.
• Excellent interpersonal and consensus-building skills, with the ability to work effectively with diverse individuals across cultural and institutional environments.
• Excellent English language communication, writing, presentation, and organizational skills.
• Proficiency in Arabic reading, writing, and speaking is preferred.

Qualifications

• Bachelor’s degree.

Experience

• Relevant experience in event planning, event coordination, or a similar role, with the ability to execute event-related tasks confidently and efficiently.
• Experience demonstrating problem-solving skills, resourcefulness, and adaptability in dynamic event environments.

Current Georgetown Employees:

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Submission Guidelines:

Please note that in order to be considered an applicant for any position at Georgetown University in Qatar, you must submit a resume/CV for each position of interest. Documents are not kept on file for future positions.

Need Assistance:

Need some assistance with the application process? Contact us at [email protected].

EEO Statement:

GU is an Equal Opportunity Employer. All qualified applicants are encouraged to apply, and will receive consideration for employment without regard to age, citizenship, color, disability, family responsibilities, gender identity and expression, genetic information, marital status, matriculation, national origin, race, religion, personal appearance, political affiliation, sex, sexual orientation, veteran status, or any other characteristic protected by law.

Benefits:

Georgetown University offers a wide variety of comprehensive and competitive benefits. Benefits packages include comprehensive health, dental and vision plans, disability and life insurance coverage, retirement savings programs, tuition assistance, voluntary insurance options (including group legal, accident, and critical illness), and much more. Whatever your need, the Office of Faculty and Staff Benefits will be standing by to support you. You can learn more about the benefits offered to eligible faculty and staff at https://benefits.georgetown.edu or view the online interactive benefits guide for more information.