The Role
In this role, you will assist the Project Manager, Director, and Executive throughout the entire project phase, including design, construction, and completion of large-scale venue projects. You will be responsible for document control, communications, and all administrative functions to support the project team. Interact with Owners/Clients, Architects/Engineers, and Subcontractors, and project stakeholders professionally and tactfully on a regular basis.
The duties listed below are intended only as illustrations of the various types of work that may be performed in this position. They are not intended to prescribe or restrict the assignments that management may make
Responsibilities
- Attend regularly scheduled project meetings
- Assist in organizing the project file system
- Assist in getting meetings scheduled with project team members
- Maintain minutes of relevant project-related meetings
- Ensure the Construction Manager is implementing and maintaining its site logistics/utilization plans. Interface as necessary with adjacent and affected stakeholders.
- Assist in tracking open RFIs, Non-Conformance Logs, and submittals to ensure that the design team is providing the timely information needed to advance the work in the field.
- Update and assist in maintaining CAA ICON project tracking logs.
- Review and log on-site inspection reports. Assist with assuring the highest standard of quality.
- Identify, monitor, and track all owner-open issues to ensure timely and effective resolution.
- Assist in the preparation of each monthly pay application for processing.
- Assist in compiling and assembling project deliverables.
- Assist in identifying/resolving obstacles to completing projects on time and within budget
- Ensuring adherence to internal and external quality standards
Requirements
- 0-3 years of experience in the construction or related services industry.
- Bachelor’s Degree Required (Construction, Engineering, Architecture, Real Estate, or similar industry).
- Exceptional communication and organizational skills.
- Self-starter with the ability to work independently
- Multitasking and the ability to problem-solve and master new concepts in a short period of time.
- Familiarity with the Microsoft suite of software (Word, Excel, Project, Teams, OneDrive, etc)
Location
This role is based out of the CAA ICON Charlotte, NC office.
Compensation
The annual base salary for this position is in the range of $63,000 - $70,000. This position is also eligible for benefits and a discretionary bonus. Ultimately, the salary may vary based upon, but not limited to, relevant experience, time in the role, business sector, and geographic location, among other criteria. Please talk with a CAA Recruiter to learn more.
Benefits
At CAA ICON, we offer a competitive compensation and benefits package:
- Medical, Dental, Vision Insurance
- 401K Plan
- Paid Vacation / Holidays
- Paid Sick Time
- Flexible Spending Accounts (Health Care and Dependent Care)
- Voluntary Life Insurance
- Telemedicine
- Paid Parental Leave and Other Paid Leaves of Absence
- Adoption Benefits
- Educational Assistance
- Mental Health Resources
- Employee Assistance Plan
Skills Required
- 0-3 years of experience in the construction or related services industry.
- Bachelor's Degree (Construction, Engineering, Architecture, Real Estate, or similar).
- Exceptional communication and organizational skills.
- Self-starter with the ability to work independently.
- Multitasking and ability to problem-solve and master new concepts quickly.
- Familiarity with Microsoft suite (Word, Excel, Project, Teams, OneDrive).
Creative Artists Agency Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Creative Artists Agency and has not been reviewed or approved by Creative Artists Agency.
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Healthcare Strength — Healthcare coverage is considered robust, including medical, dental, and vision, with HSA/FSA options available. Feedback suggests this core coverage stands out as a strong element of the package.
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Leave & Time Off Breadth — Time off includes paid holidays, vacation, sick leave, and a late‑December company shutdown. Feedback suggests this shutdown meaningfully boosts practical time away from work.
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Wellbeing & Lifestyle Benefits — Unique industry access—such as screenings, event tickets, and on‑site showcases—adds meaningful lifestyle value. Everyday perks like casual atmosphere, drinks, and parking are also cited as positives.
Creative Artists Agency Insights
What We Do
Creative Artists Agency (CAA) is the leading entertainment and sports agency, with global expertise in filmed and live entertainment, digital media, publishing, sponsorship sales and endorsements, media finance, consumer investing, fashion, trademark licensing, and philanthropy. Distinguished by its culture of collaboration and exceptional client service, CAA’s diverse workforce identifies, innovates, and amplifies opportunities for the people and organizations that shape culture and inspire the world. The trailblazer of the agency business, CAA was the first to build a sports business, create an investment bank, launch a venture fund, found technology start-up companies, establish a philanthropic arm, build a business in China, and form a brand marketing services division, among other innovations. Named Most Valuable Sports Agency by Forbes for eight consecutive years, CAA represents more than 2,000 of the world’s top athletes in football, baseball, basketball, hockey, soccer, in addition to coaches, on-air broadcasters, and sports personalities and works in the areas of broadcast rights, corporate marketing initiatives, social impact, and sports properties for sales and sponsorship opportunities. Founded in 1975, CAA is headquartered in Los Angeles, and has offices in New York, Nashville, Memphis, Chicago, Miami, London, Munich, Geneva, Stockholm, Shanghai, and Beijing, among other locations globally. For more information, please visit www.caa.com.
