C-Suite Executive Assistant

As the C-Suite Executive Assistant, you will be responsible for administrative functions such as maintaining calendars, screening visitors, handling correspondence, arranging business travel, and any special projects.

What You Will Do: 

•  Provide high-level administrative support to three members of our C-Suite.

• Manage complex calendars, schedule meetings, and coordinate logistics with internal and external stakeholders.

• Prepare correspondence, reports, memos, and other key documents with accuracy and professionalism.

• Coordinate domestic and international travel arrangements, including accommodations, itineraries, and expense tracking.

• Assist with meeting preparation, follow-ups, and conference room arrangements.

• Handle day-to-day office needs such as record maintenance, catering coordination, and light bookkeeping.

• Partner with a team to organize daily executive lunches and support special projects or events.

• Use sound judgment, discretion, and confidentiality in handling sensitive company information.

• Perform additional administrative duties and special assignments as needed.

Manages People: No

What We Are Looking For: 

• High school diploma required; Bachelor’s degree in Business Administration or a related field preferred.

• 5–10 years of experience supporting senior executives, ideally at the C-suite level.

• Proven experience managing complex calendars, executive travel, and high-volume priorities.

• Exceptional communication skills—both written and verbal.

• Strong organizational skills and meticulous attention to detail.

• Excellent time management skills with the ability to meet tight deadlines.

• Proficiency in Microsoft Office, Google Suite, and similar productivity tools.

• Knowledge of office administration, clerical procedures, and recordkeeping systems.

• Ability to type at least 50 words per minute.

• Professional, poised, and able to work effectively with individuals at all organizational levels.

• A proactive problem-solver who anticipates needs and finds efficient solutions.

Working Conditions

• Environment: Office
• Extreme Exposures: None
• Schedule: Variable hours including nights and weekends upon business needs
• Physical Requirements:
  • Must be able to sit at a desk for extended periods of time.
• Travel Required: Yes - Limited 

This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee, but provides the primary duties and responsibilities of the role. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.

What we offer:  

The base salary may vary based on experience, role tenure, performance, industry, and location. Eligibility for the annual performance incentive may apply. Jazwares is a multi-state employer, so the salary range may not apply to other states.  

Our benefits package includes basic medical insurance that is 100% company-paid for employees and their children, employee basic life and AD&D insurance, a 401(K) retirement program with Jazwares matching up to 4% of pretax or post-tax deferrals, short and long-term disability, and tuition reimbursement.   

Our work environment provides a flexible work schedule that includes a Monday through Thursday on-site, with an optional WFH on Fridays, up to 20 workdays fully remote each year, and Time Off for vacation and sick leave.  Through Jazwares Cares, you will have the opportunity to volunteer for up to 16 hours a year on community service projects.  

Working at Jazwares  

At Jazwares, we believe an innovative idea can come from anywhere and anyone. Through our three pillars, we foster innovation and encourage creativity in every area of our business.  

• Passion: Our conviction and enthusiasm show in our products, relationships, and commitment to our community.
• Collaboration: We share one vision worldwide, constantly striving to improve and innovate together.
• Humility: We recognize the value in others and treat everyone with respect. Our strength lies in our people and talent.

Don't miss out on this extraordinary opportunity to be part of the fastest-growing toy company in the industry. Connect with us today, and let's shape the future of play together!   

JAZWARES is an equal opportunity employer and does not discriminate in employment on the basis of race, color, sex, religion, national or ethnic origin, citizenship status, ancestry, disability, age, military status, marital status, sexual orientation, or any other characteristic protected by law. Jazwares is committed to providing reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities.  

Who We Are  

Jazwares, a Berkshire Hathaway company, is a leading global toy manufacturer with a robust portfolio of owned and licensed brands. Founded in 1997, Jazwares celebrates imaginative play with a progressive focus on identifying new and relevant trends to transform into high-quality products for consumers of all ages. Jazwares engages consumers through innovative play experiences with popular brands such as Squishmallows™, Pokémon™, Hello Kitty™, Star Wars™, Disney™, BumBumz™, and Adopt Me™. In addition to toys, offerings include virtual games, costumes, and pet products. Headquartered in Plantation, Florida, Jazwares has offices worldwide and sells its products in over 100 countries. For more information, visit www.jazwares.com and follow us on LinkedIn, X, Instagram, and Facebook