Buyer

SUMMARY:

This role is a hybrid role ensuring purchasing operations functions are compliant to purchasing policies and procedures.  

Buyer activities include responsibility for managing the procurement workflow process for Global transactions.  S/he provides daily support to Regeneron employees and suppliers and executes procurement-related projects and tasks and makes decisions within limited parameters under regular supervision.

Vendor Maintenance activities include the support of Vendor Maintenance continuous operations utilizing the Supplier Approval Process and Portal technology.  The role will manage the integrity of the vendor master data system of record for suppliers  across all Regeneron entities globally.  The Specialist Vendor Maintenance is responsible for processing existing and new supplier approval workflow requests and updating/maintaining supplier onboarding records, reviewing supplier contact details, partnering with Suppliers to educate on and assist with accessing our portal, assessing D&B reports and assisting stakeholders with initiating ABAC, Infosec, and other risk assessments as required  on a daily basis. 

The role works closely with Global Procurement Teams, A/P, Treasury, Tax, and internal stakeholders to ensure compliance to all required rules, regulations, and policy.

SCOPE:  Global Procurement Operations Activity for Japan Market

JOB RESPONSIBILITIES:

PR/PO/Invoice

• Manages approved PRs, create purchase orders (POs) in a timely manner while communicating with sourcing team approvers as necessary.  Assures accurate PO line-item structure, supplier entity, currency, remittance, and adds contract numbers & notes to guide proper tax exemption and delivery instruction if needed.
• Analyze identified POs for closure and manage creation of new ensuring documentation and compliance with policies.  Communicate with Suppliers as needed to identify activity on existing POs and confirm new PO information for future invoicing.
• Prompt review and resolution of invoice holds. 
• Act as a change agent analyzing processes, ways of working, tools, etc. to identify improvements and optimization opportunities
• Manage day to day operations with in Japan for Travel, Corporate Card, and Fleet

Supplier

• Initiates create requests as received from Business requestors.  Requests should be validated with category teams to ensure strategy alignment.  Use of pcard or BOLT catalog should also be considered.
• Initiates edit requests as necessary in iSupplier to support PO activity and payments.
• Actively follow-up with suppliers to ensure prompt onboarding in our portal

• Perform system of record (Oracle, Zycus, etc.) entry & troubleshooting for new vendor set up, changes to existing vendor information, deactivate vendors, and attach documents to vendor file within Oracle and/or SharePoint with a high level of accuracy avoiding errors and duplications.
• Document storage and retention of all forms, certificates, correspondence, etc.
• Use communication skills to exchange information and escalate procurement-related issues; self-starter; takes direction from others but also works well independently and anticipates the needs of procurement to provide thorough support.
• Work with Vendormaintenance, procurement teams, suppliers, and business requestors to collect required information and approvals and ensure suppliers properly input the required information into the supplier portal.  Examples include, but are not limited to supplier tax forms, updated business contacts information, and vendor change notices resulting from legal entity merges, changes, etc.
• Conduct special projects related to Supplier Onboarding as assigned.
• Create and maintain regular reports and specialized documentation as required; research and provide information in response to requests from leadership.

JOB REQUIREMENTS:

• Perform job duties under minimal supervision. 
• Basic knowledge of the procure to pay process and procedures. 
• Must have analytical and problem solving skills and must pay close attention to detail while maintaining a high level of accuracy. 
• Relationship management skills to communicate effectively with internal stakeholders and suppliers. 

• Able to articulate process steps with deep understanding in Procurement processes, policies, and rules, and collaborate with global team members for improvements.
• Execute procurement-related projects and tasks based on specific instructions with limited discretion
• Detail orientated and ability to follow procedures and structured workflow system guides.
• Business level English and Native level Japanese

Experience

• 4+ years of related vendor maintenance experience within Procurement, AP or similar financial administrative role, or General administrative role.
• Experience working for multi-national companies
• Experience operating with integrity, focus, and clarity in an environment of ambiguity to drive change and improvement
• Basic computer skills; Microsoft Office (Word, Excel, PowerPoint, Outlook); Oracle&Zycus preferred.
• Familiarity and experience working in an ERP system (SAP/Oracle/etc)

Does this sound like you? Apply now to take your first step towards living the Regeneron Way! We have an inclusive and diverse culture that provides comprehensive benefits, which often include (depending on location) health and wellness programs, fitness centers, equity awards, annual bonuses, and paid time off for eligible employees at all levels!

Regeneron is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion or belief (or lack thereof), sex, nationality, national or ethnic origin, civil status, age, citizenship status, membership of the Traveler community, sexual orientation, disability, genetic information, familial status, marital or registered civil partnership status, pregnancy or parental status, gender identity, gender reassignment, military or veteran status, or any other protected characteristic in accordance with applicable laws and regulations. The Company will also provide reasonable accommodation to the known disabilities or chronic illnesses of an otherwise qualified applicant for employment, unless the accommodation would impose undue hardship on the operation of the Company's business.

For roles in which the hired candidate will be working in the U.S., the salary ranges provided are shown in accordance with U.S. law and apply to U.S.-based positions.  For roles which will be based in Japan and/or Canada, the salary ranges are shown in accordance with the applicable local law and currency. If you are outside the U.S, Japan or Canada, please speak with your recruiter about salaries and benefits in your location.

Please note that certain background checks will form part of the recruitment process.  Background checks will be conducted in accordance with the law of the country where the position is based, including the type of background checks conducted. The purpose of carrying out such checks is for Regeneron to verify certain information regarding a candidate prior to the commencement of employment such as identity, right to work, educational qualifications etc.