Business Unit Administrator II

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Position Description:

The Business Office in the Division of Student Affairs is seeking to hire a Business Unit Administrator II to support the Office of Student Engagement. The Business Unit Administrator serves as the primary business liaison and manages the department’s business functions involving other departments such as Finance, Grants Management, Sponsor Program Financials, and HR Services. This position oversees the department’s financials and assists in training key administrative staff in new or updated business procedures. The Business Unit Administrator tracks revenue and expenses throughout the fiscal year and prepares payment requests, requisitions, invoices, procard reconciliations, and divisional account reconciliations.

Essential Duties and Responsibilities

• Oversees all department purchasing activities including procard and travel card transactions, creates journal vouchers, and manages Workday Financials activities such as travel and expense requests, payment requests, and requisitions

• Monitors revenue and expense actuals for budget adherence and generates budget variance reports semi-annually

• Manages department grants in conjunction with the department research team including preparation of required reports, ensuring the principal investigator stays on budget and other tasks related to grant management

• Tracks employee salaries, updates funding sources in Workday, and initiates PETs as necessary

• Initiates and manages recruitment processes, posts jobs, and finalizes department new hires in Workday HRIS system

• Provides oversight of accounts payable processes and transactions

• Provides training and guidance to staff on University and Division policies and procedures

• Actively participates in department and division meetings

• Serves as a backup to administrative staff and other business unit administrators

• Participates to assist with the execution of Division initiatives such as freshman orientation, Welcome Week, and resident move-in events

• Performs other duties and completes special projects as assigned

Preferred Qualifications

• Bachelor’s degree in business or a related field

• Knowledge of accounting principles and general or fund accounting experience

• Excellent knowledge of and proficient use of Microsoft Excel and Word

• Experience using BA4 and Workday HR/Finance

• Excellent written and verbal communication skills

• Self-motivated, focused, detail-oriented, collaborative, and is able to prioritize, plan, and execute work tasks in a busy financial department

Work Hours and Location

This is a full-time, exempt position with a 37.5-hour regular workweek. Additional work hours may be required based on department needs, programming, staffing, and/or scheduling. The primary work location for this position is at the Belknap Campus. Occasional overnight travel (for professional development or conferences) may be required.

Employee Benefits

The University of Louisville offers competitive benefits and perks to eligible full-time and part-time employees. Please visit the University of Louisville Total Rewards webpages for details.

Student Affairs

The Division of Student Affairs encourages candidates to apply who have demonstrated the capacity to create supportive work environments, collaborate effectively on teams, and serve the students we admit and aim to attract.

Please submit a resume, cover letter, and three professional references with your application.

Compensation will be commensurate to candidate experience.

Equal Employment Opportunity

The University of Louisville is an Equal Employment Opportunity employer. The University strives to provide equal employment opportunity on the basis of merit and without unlawful discrimination on the basis of race, sex, age, color, national origin, ethnicity, creed, religion, disability, genetic information, sexual orientation, gender, gender identity or expression, veteran status, marital status, or pregnancy. In accordance with the Rehabilitation Act of 1973 and the Vietnam Era Veteran Readjustment Act of 1974, the University prohibits job discrimination of individuals with disabilities, Vietnam era veterans, qualified special disabled veterans, recently separated veterans, and other protected veterans. The University acknowledges its obligations to ensure affirmative steps are taken to ensure equal employment opportunities for all employees and applicants for employment. It is the policy of the University that no employee or applicant for employment be subject to unlawful discrimination in terms of recruitment, hiring, promotion, contract, contract renewal, tenure, compensation, benefits, and/or working conditions. No employee or applicant for employment is required to endorse or condemn a specific ideology, political viewpoint, or social viewpoint to be eligible for hiring, contract renewal, tenure, or promotion.

Consistent with applicable law, demographic information is collected for aggregate reporting requirements. Demographic information provided through this application is not available to hiring managers/committees and is not considered in hiring or employment decisions.

Assistance and Accommodations

Computers are available for application submission at the Human Resources Department located at 2315 South First Street Walk, Room 02C - Louisville, Kentucky 40292.

If you require assistance or accommodation with our online application process, please contact us by email at [email protected] or by phone 502-852-6258.