We are seeking a highly organized and proactive Business Support Executive (Russian Speaking) to support daily business operations in the UAE. The ideal candidate will be fluent in both Russian and English, possess excellent coordination and communication skills, and have experience in Logistics and Procurement, which is highly preferred.
This role involves coordinating with internal departments, suppliers, and clients, ensuring smooth operational processes, maintaining documentation, and supporting procurement and logistics activities.
Key ResponsibilitiesProvide day-to-day administrative and operational support to the business.
Coordinate with internal departments, clients, suppliers, and external partners.
Assist with procurement activities, including supplier communication, quotations, purchase orders, and vendor follow-up.
Coordinate logistics operations, shipments, deliveries, and inventory movements.
Prepare and maintain business documentation, reports, contracts, and operational records.
Track orders and ensure timely delivery of goods and services.
Handle correspondence in both Russian and English.
Maintain accurate records and update internal systems.
Support management with scheduling, reporting, and operational coordination.
Ensure compliance with company policies and operational procedures.
Assist in resolving operational issues and follow up on pending tasks.
Bachelor's degree in Business Administration, Logistics, Supply Chain Management, Procurement, or a related field.
2–5 years of experience in Business Support, Operations, Administration, Procurement, or Logistics.
Previous UAE experience is an advantage.
Experience working with ERP systems is preferred.
Fluent in Russian (Native or Professional Proficiency).
Good command of English (spoken and written).
Female candidates are preferred.
Background in Logistics and Procurement is highly preferred.
Strong organizational and multitasking abilities.
Excellent communication and interpersonal skills.
High attention to detail and problem-solving skills.
Ability to work independently and manage multiple priorities.
Microsoft Office Suite (Excel, Word, Outlook, PowerPoint)
ERP Systems (SAP, Oracle, Microsoft Dynamics, Odoo, or similar)
Document Management
Reporting & Data Entry
Business Coordination
Procurement Support
Logistics Coordination
Time Management
Communication Skills
Organizational Skills
Problem Solving
Attention to Detail
Team Collaboration
Customer Service Orientation
Experience in Logistics, Procurement, or Supply Chain Operations.
Experience working in a multinational environment.
Familiarity with UAE business practices and documentation.
Timely completion of operational tasks.
Procurement processing accuracy and turnaround time.
On-time coordination of logistics activities.
Documentation accuracy.
Vendor and stakeholder satisfaction.
Response time to internal and external requests.
Compliance with company procedures and deadlines.
Skills Required
- Bachelor's degree in Business Administration, Logistics, Supply Chain Management, Procurement, or related field
- 2-5 years experience in Business Support, Operations, Administration, Procurement, or Logistics
- Fluent in Russian (native or professional proficiency)
- Good command of English (spoken and written)
- Experience with Microsoft Office Suite (Excel, Word, Outlook, PowerPoint)
- Experience with ERP systems (SAP, Oracle, Microsoft Dynamics, Odoo, or similar)
- Background in Logistics and Procurement
- Previous UAE experience or familiarity with UAE business practices
- Strong organizational, multitasking, attention to detail, and problem-solving skills
- Excellent communication and interpersonal skills; ability to handle correspondence in Russian and English
What We Do
APEX Operations is a Saudi Arabian operations management and consulting company focused on transforming the restaurant and café sector. It provides comprehensive support across day-to-day operations, human resources, marketing, menu development, strategic guidance, and process optimization. Its mission is to let restaurant and café owners focus on their vision and growth while APEX manages operational complexities and builds efficient, profitable, scalable businesses.
