Business Support Associate (2151)

SUMMARY: The Business Support Associate serves visitors by greeting, welcoming, and directing them appropriately; notifies company personnel of visitor arrival; maintains security and telecommunications system. The position requires a great degree of discretion, planning, flexibility, and organization. This role will facilitate positive contact and communication between customers and company staff and perform administrative duties. This position involves coordinating various administrative and operational tasks, ensuring smooth and efficient business processes.

DUTIES & RESPONSIBILITIES: 

Responsibilities include, but are not limited to:

• Presents a professional and welcoming image of the company.
• Welcomes visitors by greeting them, in person or on the telephone, answering or referring inquiries to the appropriate department.
• Sorts incoming mail and delivers to appropriate department or individual, processes outgoing mail.
• Maintains inventory of office supplies; orders new supplies as needed.
• Operates office machines including copiers, scanners, phone and voicemail systems, personal computers, and other standard office equipment.
• Maintains security by following procedures; monitoring logbook; issuing visitor badges, etc.
• Provides clerical and administrative support to management.
• Always overseas and maintains reception area in a neat and orderly condition.
• Send internal sales quotes as needed.
• Supports the organization and distribution of Customer Service mailbox.
• Assists senior leaders with Expense reports through Concur.
• Plans and coordinates company events, such as lunches, employee celebrations, and leadership events.
• Other duties as assigned.

MINIMUM REQUIREMENTS:

• High school diploma or equivalent (GED)
• Excellent communication and people skills.
• Ability to promote a positive image of the company.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to function well in a high-paced environment.
• Basic understanding of administrative and clerical procedures and systems.
• Proficient with Microsoft Office Suite or related software.

PREFERRED REQUIREMENTS:

• 2+ years of administrative or clerical experience.
• Bilingual: English/Spanish
• Prior entry level aviation experience is a plus.

OTHER:

• The selected applicant will be subject to a background check and drug testing.