Business Services Manager | Office of Academic Engagement (Pullman, WA)

Online applications must be received before 11:59pm on:

If a date is not listed above, review the Applicant Instructions below for more details.

Available Title(s):

Business Title:

Employee Type:

Position Details:

The Opportunity:

The Office of Academic Engagement (OAE) oversees a broad range of student success initiatives, including pre-college and undergraduate programs and services, scholarships, a student center, collaborative faculty research projects, and peer educator programs and certifications.

As the Business Services Manager, you will provide comprehensive leadership and management of OAE’s financial, personnel, and business administration functions. You will oversee the planning, development, analysis, and management of budgets for grants, contracts, state funds, and program activities, ensuring sound fiscal practices and accurate, comprehensive record keeping.

You will lead day-to-day business operations, including budgeting and forecasting, accounts payable and receivable, purchasing, payroll, travel and reimbursements, personnel administration, recruitment, property inventory, auditing, record keeping, and grant and contract administration. You will analyze financial and administrative activities, develop specialized reports, and ensure compliance with applicable university and funding requirements.

In this role, you will work closely with the Executive Director on fiscal planning, forecasting, and budgeting, as well as with the Finance Officer in the Office of the Provost & Executive Vice President. You will independently manage and process the unit’s budgetary, fiscal, and personnel responsibilities while providing guidance and support on administrative functions and program planning. You may also consult with funding agencies, support special events, and assist with other administrative priorities as needed.
* Please note reporting main office location is located on the WSU Pullman Campus. This position will be considered for a hybrid scheduled with arrangements aligned per agreement between employee and supervisor.

Additional Information:

This is a full time (100% FTE), permanent position.

This position is may be overtime eligible or overtime ineligible, depending on final placement within the salary range.
Monthly Salary: $4,942.10 to $7,569.55 | Commensurate with experience and qualifications
In accordance with RCW 49.58.110, the above salary reflects the full salary range for this position. Individual placement within the range is based on the candidate’s current experience, education, skills, and abilities related to the position.
Benefits: WSU offers a comprehensive benefits package which includes paid sick and vacation leave; paid holidays; medical, dental, life and disability insurance package for employees and dependents; retirement; deferred compensation, optional supplemental retirement accounts; training and development; and employee tuition waiver. For additional information, please review the Detailed Summary of Benefits for WSU AP staff and Faculty and Total Compensation.
Required Qualifications:

• Bachelor’s degree in a related field, and four (4) years of experience directly related to the duties and responsibilities specified which has included at least one (1) year of supervisory experience. Any combination of relevant education and experience may be substituted for the educational requirement on a year-for-year basis.

• Experience using computer accounting information systems and/or applications software.

• Experience managing complex budgets and multiple funding sources.

• Experience with personnel administration, including recruitment, hiring, payroll, position management, and employee records.

• Demonstrated ability to interpret and apply policies, procedures, rules, and regulations.

Preferred Qualifications:

• Five (5) years of experience in accounting, finance, business administration or related roles.

• Experience working in a higher education, public sector, or similarly complex organizational environment.

• Experience with grant and contract administration. 

• Strong working knowledge of business management software.

• Highly organized and ability to wear multiple hats in an ambiguous, fast-moving environment; a driving force who manages toward clarity and solutions.

Position Sponsorship Eligibility: Not eligible for work visa sponsorship
 

Area/College: Office of the Provost & Executive Vice President
Department Name: Office of Academic Engagement
Location: Pullman, WA
Application Instructions: Applicants must upload the following required documents to their online application. Application materials should clearly communicate how the applicant meets all required qualifications and additional requirements.
1) Resume
2) Cover Letter
External candidates, upload all documents in the “Application Document” section of your application.
Current WSU Employees (internal candidates), before starting your Workday application, please use these instructions to update your education and experience in your worker profile in Workday. Internal candidates, upload all documents in the “Resume/Cover Letter” section of your application.
Documents may be submitted as one file or separate files. Applicants are encouraged to upload as a PDF, if possible.
Reference contact information will be requested later in the recruitment process through Workday.
Background Check: This position has been designated by the department to require a background check because it requires access to children or vulnerable adults as defined by RCW 74.34, engages in law enforcement, requires security clearance, interacts with WSU students in a counseling or advising capacity, has access to personal identifying and/or financial information, unsupervised access to university buildings/property, or other business-related need. A background check will not be completed until an initial determination of qualification for employment has been made.

Time Type:

Position Term:

Washington State University encourages all qualified candidates to apply, including members of the military and veterans, and persons with disabilities.

WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.

WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: 509-335-4521 (v), Washington State TDD Relay Service: Voice Callers: 1-800-833-6384; TDD Callers: 1-800-833-6388, 509-335-1259(f), or [email protected].

Notice of Non-Discrimination

In matters of admission, employment, housing or services, or in the educational programs or activities it operates, WSU does not discriminate or permit discrimination by any member of its community against any individual on the basis of sex, race, color, national or ethnic origin, physical disability, mental disability, sensory disability, use of a trained service animal, age, religion, creed, genetic information, marital status, sexual orientation, gender identity, protected veteran status, honorably discharged veteran, member of the military, or immigration or citizenship status except as authorized by federal or state law, regulation, or government contract.

Inquiries about the application of federal and state laws and regulations (including inquiries regarding the application of Title IX, ADA/Section 504, and implementing regulations), as well as reports and complaints of discrimination and harassment, can be made verbally or in writing to WSU’s Compliance and Civil Rights, the Department of Education’s Office of Civil Rights, or both.

More information, resources, and contact information are available here: https://ccr.wsu.edu/notice-of-nondiscrimination/