Sr. Administrative Assistant - Paris

Datasite and its associated businesses are the global center for facilitating economic value creation for companies across the globe. From data rooms to AI deal sourcing

and more. Here you’ll find the finest technological pioneers: Datasite, Blueflame AI, Grata, and Sherpany. They all, collectively, define the future for business growth.

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Job Description:

This role will support the Senior VP of Sales in the Paris office and additional Sales Team support as well as general office administration duties.

Essential Duties and Responsibilities

Include the following but other duties may be assigned.

• Provide a comprehensive, efficient, and effective administration support to the Senior VP of Sales & Ad Hoc Sales Team Support.
• Co-ordination of travel, bookings, purchases, events, diary management, couriers and mail outs and other regular requirements for the sales and remote marketing team delivering on timely deadlines.
• Ensure submitting expenses on behalf of the Senior VP of Sales in timeline with company policy
• Support the Paris and Amsterdam Sales Team with ad hoc requests such as purchases and organising of client events
• Salesforce support for the local Sales team when required
• Provide additional event management support for sales and including venue sourcing, registration and on occasion attending events to host and/or co-ordinate.
• Responsible for the end to end purchase order management of any costs through the purchasing card.
• Undertake various types of research for special project work as directed.
• Maintain a good working knowledge of the relevant sales and operations functions and priorities of the organization.
• Other duties as may be requested on a ad hoc basis, including office administrative duties

Personal Attributes

• Team player who works productively with wide range of people and personalities.
• Able to self-motivate and support other team members.
• Highly organised with excellent ability to prioritize tasks under pressure and with effective time management.
• Is flexible and adaptable in approach.
• At all times demonstrate a high degree of confidentiality discretion and professionalism.
• Takes an active role in personal development and frequently review individual objectives.
• Professionally manages all enquiries, workload, and conflicting priorities to timely deadlines.
• Ability to effectively problem solve.
• Ability to work with the minimum of supervision, determine priorities and deal with conflicting demands.
• Comfortable in a fast-paced, dynamic environment with the ability to meet multiple deadlines. Manages time effectively and adapts quickly to changing priorities.

Skills

• Fluent in French and English, both speaking and writing.
• Strong aptitude for effective cross-functional collaboration.
• Effective listening, communication (verbal and written), and presentation skills.
• Excellent time management.
• Proactive and logical thinking with strong attention to detail.

Knowledge and Experience

• 5+ years of experience of providing administration support.
• Able to be in the Paris office.
• Able to work outside normal office hours from time to time, including evenings and occasional weekend work as and when required.
• Good technical abilities including use of Microsoft Office Suite.
• Demonstrate service orientation with a desire to exceed customer expectations.
• Experience of working on CRM systems highly desired.

Our company is committed to fostering a diverse and inclusive workforce where all individuals are respected and valued. We are an equal opportunity employer and make all employment decisions without regard to race, color, religion, sex, gender identity, sexual orientation, age, national origin, disability, protected veteran status, or any other protected characteristic. We encourage applications from candidates of all backgrounds and are dedicated to building teams that reflect the diversity of our communities.