The Role
Provides administrative and operational support across affiliated companies, including expense processing, records maintenance, finance documentation, scheduling, travel and event coordination, onboarding requests, workflow documentation, and special projects. Serves as a liaison among Operations, Finance, Contracts, and company teams while managing confidential information, multiple priorities, and shifting deadlines.
Summary Generated by Built In
About the Role
We are seeking a Business Operations Support Specialist to provide administrative and operational support to the Deputy Director of Tallahassee and Affiliated Operations and the companies supported by the Tallahassee office. This position may be structured as part-time to full-time, depending on the selected candidate’s availability, experience, and the needs of the office. The role suits an organized, service-oriented professional who enjoys managing details, coordinating across teams, and helping multiple businesses operate efficiently.Key Responsibilities
Affiliated-Company Operations
- Process expense reports for affiliated companies, reviewing coding, business-purpose descriptions, supporting documentation, and receipts for accuracy.
- Maintain accurate business records and operational reporting for affiliated companies.
- Serve as a day-to-day operational liaison for affiliated companies, coordinating requests across Operations, Finance, and Contracts and ensuring items are routed to the appropriate team members.
- Assist with developing and documenting repeatable operational workflows as affiliated companies transition into shared systems, supporting consistent and efficient operations as the portfolio grows.
- Submit check requests and payment documentation through the designated internal platform as needed.
- Maintain organized electronic records and documentation for the affiliated companies.
- Support Finance by coordinating missing receipts, W-9s, approvals, and coding documentation to help ensure timely and accurate financial processing.
- Provide general administrative support to the Deputy Director – scheduling, meeting preparation, document routing, and follow-up tracking.
- Coordinate and manage conference and event registrations.
- Coordinate business travel and related logistics for the Deputy Director and affiliated company needs.
- Assist with onboarding and offboarding technology-related requests for affiliated company staff, coordinating access across required business systems and platforms.
- Support adoption of internal operational systems and help document standard operating procedures.
- Assist with special projects and other administrative duties as assigned.
Qualification
Able to manage multiple tasks and shifting priorities across several affiliated companies while meeting deadlines. High level of professionalism and confidentiality.
Required:
- Bachelor’s degree or equivalent combination of relevant education or experience.
- Demonstrated experience in an administrative, coordination, operations, or professional support role.
- Strong organizational, communication, and time-management skills.
- Ability to manage multiple priorities, meet deadlines, and maintain attention to detail.
- Ability to work independently, exercise sound judgment, and handle confidential information with professionalism.
- Proficiency in Microsoft Office, including Outlook, Teams, Word, and Excel.
- Coordinating multiple projects, responsibilities, teams, clients, or business functions.
- Processing expense reports, payment documentation, financial records, or similar administrative processes.
- Providing support for multiple companies, departments, teams, or business units.
- Coordinating meetings, travel, events, and other business logistics.
- Developing, documenting, or maintaining administrative processes and procedures.
Applicants must be authorized to work in the United States
We are currently unable to sponsor or take over sponsorship of an employment visa.
Compensation & Benefits
Pay Range: $48,000–$50,000
At OneTSG, we value the well-being and future of our team members. We’re proud to offer a comprehensive benefits package that includes:- Health Insurance coverage provided through Capital Health Plan (CHP) or BCBS FL Blue outside of the Tallahassee Metro area, with individual premiums fully covered by the company.
- Optional coverage for Dental, Vision, and Supplemental Insurance
- 401(k) Retirement Plan to help you plan for the future
- Paid Time Off (PTO): 176 hours annually
- Paid Holidays: Observance of standard federal holidays
Employer Overview
OneTSG is the general shared services organization for advocacy and consulting companies under The Southern Group and TSG Advisors brands. With its headquarters in Tallahassee, FL, the OneTSG team is a network of individuals spread throughout the Southeast and all major metro regions in Florida. Services provided include, but are not limited to, finance and accounting, office operations, contracting, payroll, marketing, legal services, and content development. If you are interested in learning more about the companies our team supports, visit www.thesoutherngroup.com or www.tsgadvisors.com.
Skills Required
- Bachelor's degree or equivalent combination of relevant education or experience
- Demonstrated experience in an administrative, coordination, operations, or professional support role
- Strong organizational, communication, and time-management skills
- Ability to manage multiple priorities, meet deadlines, and maintain attention to detail
- Ability to work independently, exercise sound judgment, and handle confidential information professionally
- Proficiency in Microsoft Office, including Outlook, Teams, Word, and Excel
- Experience coordinating multiple projects, responsibilities, teams, clients, or business functions
- Experience processing expense reports, payment documentation, financial records, or similar administrative processes
- Experience supporting multiple companies, departments, teams, or business units
- Experience coordinating meetings, travel, events, and other business logistics
- Experience developing, documenting, or maintaining administrative processes and procedures
- Authorization to work in the United States without employment visa sponsorship
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The Company
What We Do
The Southern Group is a premier influence and lobbying firm with over 25 years of experience serving a wide range of industries and interests. With offices throughout the Southeast and in Washington, D.C., the firm provides strategic advocacy and expert representation to help clients navigate complex government environments, advance their priorities, and achieve impactful policy change across multiple state and federal markets.
