Business Operations Specialist

Job Profile:

Administrative Operations Specialist 2

Job Family:

Administrative Operations

Time Type:

Full time

Max Pay – Depends on experience:

$60,000.00 USD Annual

Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications:

Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.
Job Profile Summary:
Supports and instructs those served by the department with routine to intermediate queries, applies fundamental knowledge of multiple standards, policies and procedures, and maintains accurate and detailed records.

Job Description:

Job Description:

Arizona PBS seeks a highly organized, customer-focused Business Operations Specialist to support the station's business operations through a broad range of financial and administrative responsibilities. This position serves as a key resource for departments across the station by providing expertise in accounts payable, procurement, purchasing card administration, travel, grants, accounts receivable, and human resources transactions.

The primary focus of this position is processing Accounts Payable (AP), Purchase Orders (POs), Purchasing Card (P-Card) transactions, and travel-related transactions while ensuring compliance with Arizona State University (ASU), federal, state, FCC, and sponsor regulations. This position works collaboratively with station leadership, faculty, staff, vendors, and university business partners to ensure timely, accurate, and compliant processing of financial transactions.

The successful candidate is detail-oriented, exercises sound judgment, demonstrates excellent customer service skills, and thrives in a fast-paced, deadline-driven environment. They possess a strong understanding of financial operations and university business practices while maintaining confidentiality and professionalism in all interactions.

Position Salary Range:

• $51,500 - $60,000 per year; DOE

Essential Duties:

• Process Accounts Payable transactions, purchase orders, invoices, travel authorizations, travel reimbursements, and Purchasing Card (P-Card) reconciliations in accordance with ASU policies and procedures.

• Review and process unique university expenditures and travel reimbursements while ensuring compliance with university, state, federal, sponsor, and applicable regulatory requirements.

• Prepare, review, and submit procurement-related documentation including:

  • Statements of Work (SOW)

  • Memoranda of Understanding (MOUs)

  • Informal quote summaries

  • Independent Contractor Checklists

  • Speaker Agreement Forms

  • Expense reimbursement documentation

  • Other procurement and business documents as assigned.

• Provide timely troubleshooting, guidance, and training to station staff regarding financial, procurement, travel, and business processes.

• Review financial transactions for completeness, accuracy, appropriate approvals, budget availability, and policy compliance prior to processing.

• Monitor and reconcile financial activity while researching and resolving discrepancies in collaboration with university departments, vendors, and station personnel.

• Assist with Accounts Receivable, grant administration, and Human Resources transactions as needed to support departmental operations.

• Respond to inquiries promptly using effective customer service, interpersonal communication, critical thinking, and problem-solving skills.

• Interpret and apply university, state, federal, sponsor, and FCC policies, ensuring business processes remain compliant with evolving requirements.

• Review updates to university policies and procedures and communicate changes to station staff while recommending process improvements when appropriate.

• Maintain accurate financial records and supporting documentation in accordance with university record retention requirements.

• Collaborate with Business Operations leadership to improve operational efficiencies, internal controls, and customer service.

• Assist with budget monitoring, financial reporting, audits, and special projects as assigned.

• Perform other duties as assigned in support of Arizona PBS business operations.

Desired Qualifications:

• Bachelor's degree in Business Administration, Accounting, Finance, Public Administration, or a related field; OR any equivalent combination of education and experience from which comparable knowledge, skills, and abilities have been achieved.

• Experience processing Accounts Payable, Purchase Orders, travel reimbursements, and procurement transactions in a large or complex organization.

• Experience using Arizona State University enterprise systems, including:

  • Workday Financials

  • PeopleSoft Human Capital Management (HR)

  • PaymentNet

  • Concur Travel & Expense

• Experience with accounting principles, budgeting, procurement, purchasing card administration, and financial reconciliation.

• Experience supporting grant, accounts receivable, or human resources transactions.

• Knowledge of university financial policies and procedures, particularly within a higher education environment.

• Experience interpreting and applying organizational policies, procedures, and regulatory requirements.

• Demonstrated ability to prepare accurate financial and procurement documentation while maintaining a high level of attention to detail.

• Strong analytical, organizational, and problem-solving skills.

• Excellent written and verbal communication skills with the ability to explain complex business processes to audiences.

• Demonstrated commitment to providing exceptional customer service and building collaborative working relationships.

• Experience working successfully in a fast-paced, deadline-driven environment, both independently and as a member of a collaborative team.

• Demonstrated ability to manage multiple priorities, exercise sound judgment, maintain confidentiality, and meet competing deadlines.

• Proficiency with Microsoft Office applications, particularly Excel, Word, Outlook, and Teams.
   

Working Environment:

• Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding and manipulating a computer mouse (75%); frequently required to stand for varying lengths of time and walk moderate distances to perform work (25%).

• Works directly with calculator, telephone, computer (monitor, keyboard and mouse), printer, fax and copier.

Department Statement:

Arizona PBS is one of the nation’s leading public media organizations, with four broadcast channels and a growing array of digital platforms. A trusted community resource for nearly 65 years, our station fosters lifelong learning through quality programming, in-depth news coverage and critical educational outreach services. Our signal reaches 80% of homes in Arizona, delivering news, science, arts and children’s programming to over 1 million households each week.

A community service of Arizona State University and an affiliate of ASU Media Enterprise, Arizona PBS is one of the nation’s leading public media organizations, reaching viewers across five broadcast channels and an array of digital platforms.

Driving Requirement:

Driving is not required for this position.

Location:

Campus: Downtown Phoenix

Funding:

No Federal Funding

Instructions to Apply:

Current employees, student workers seeking staff opportunities, and students applying for student worker positions must apply directly through the Workday Jobs Hub.

Please use the link below to log in using single sign-on.

https://www.myworkday.com/asu/d/inst/1$9925/9925$24705.htmld

To be considered, your application must include all of the following attachments:

• Cover letter

• Resume or CV

Multiple documents may be uploaded in the attachments section. Alternatively, applicants may combine all required materials into a single PDF for submission. Please ensure uploaded documents are clearly labeled and include your name.

Please ensure your resume includes all employment information in month and year format, for example 6/04 to 8/14, along with job title, job duties, and employer name for each position. Your resume should clearly demonstrate how your experience and background meet the minimum and desired qualifications for this position. Incomplete applications or missing required materials may not be considered.

Important: Do not withdraw your application to make edits. Once an application is withdrawn, it cannot be edited, reactivated, or replaced with a new submission. If you have questions or need assistance, please contact The Office of Human Resources Talent Acquisition before the posting close date.

Graduate Assistant, Intern and part-time positions are counted as half time for experience equivalency, meaning one year equals six months of experience.

Only electronic applications will be accepted for this position. By submitting an application, you confirm that the information provided is accurate and complete.

ASU Statement:

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report:

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

Employment Verification Statement:

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement:

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement:

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.