Business Operations Specialist

Type: Full-time Employee (W-2) position (Remote)
Experience: Minimum of 3-7+ years of relevant experience.
Residence: Must be a current U.S. residence and lived in the U.S for 3 of the past 5 years.  
Location: 100% United States (U.S.) Based Remote with ALL being performed within the U.S. 
Trail Pass:  U.S. Citizenship REQUIRED

Role Summary:

Join Via Logic, where innovation drives impact! We are a fast-growing small business focused on delivering exceptional solutions to our federal clients. As we scale, we need a hands-on operational leader to create structure, streamline processes, and ensure the company operates efficiently and compliantly. We are seeking a talented Business Operations Specialist with 3-5 years of hands-on experience to support our internal small business operations. This full-time W2 position is ideal for someone who thrives in a startup-like environment, enjoys wearing many hats, and has the vision to build systems from the ground up while directly partnering with leadership to guide the company’s growth.

We are seeking a proactive, detail-oriented Business Operations Specialist to oversee Via Logic’s internal operations. This role’s primary focus is cross-functional business operations, compliance support, and process creation, with talent acquisition as a secondary responsibility. You will be responsible for managing key business operations functions, ensuring effective coordination across teams, and management initiatives. This is the perfect opportunity for a team member with strong organizational and communication skills, who excels in managing business processes, coordinating resources, and building an engaged and high-performing team.

Your Responsibilities:

• Business Operations Leadership: Own and manage core internal business operations to ensure smooth daily functioning, efficient workflows, and strong cross-team communication. Partner closely with the leadership team to create and document standard operating procedures (SOPs), implement compliance-driven processes, and improve overall operational efficiency to support Via Logic’s growth.
• Cross-Functional Coordination: Act as the bridge between BD, Delivery, Finance, Contracts and recruiting teams, ensuring alignment on company priorities and contract requirements. Support proposal readiness by coordinating staffing and operational processes to meet client needs.  
• Talent Acquisition & Retention: Support strategic recruiting efforts for key hires and proposal staffing needs. Develop candidate pipelines and collaborate with managers on retention strategies to maintain a strong and engaged team.
• Process Creation & Improvement: Identify gaps in current workflows and proactively design scalable processes to improve efficiency across departments. Use tools such as QuickBooks Projects and Monday.com to manage tracking, reporting, and decision-making for company operations.
• Team Communication & Engagement : Facilitate regular leadership and team meetings, improve internal communication, and plan team-building activities, workshops, and events that strengthen collaboration and company culture.
• Resource & Asset Management: Maintain accurate tracking of internal resources, including equipment, software, and contract-related assets. Ensure proper allocation and oversight to maximize resource utilization.

Your Required Skills and Experience:

• Education: Bachelor’s degree in a related field.
• Experience: 3–5 years of experience leading business operations in a small business or startup environment, ideally within federal contracting or compliance-driven industries.
• Skills:
  • Demonstrated ability to create and implement new processes across multiple departments (finance, contracts, BD, HR, delivery, recruiting).
  • Proficiency with operational tools such as QuickBooks Projects and Monday.com (or similar).
  • Strong analytical and organizational skills with meticulous attention to detail.
  • Ability to work independently, make decisions without constant direction, and serve as a trusted advisor to leadership.
  • Excellent communication and interpersonal skills for cross-functional collaboration.
• Preferred: 
  • Experience supporting compliance programs, including knowledge of OFCCP, FAR, or other federal regulations.
  • Prior experience working directly with federal contracting compliance teams or managing audit readiness.
  • Hands-on experience with financial tracking and budget reporting for a small business.
  • Exposure to proposal staffing and rapid hiring strategies for government contracts.
  • Familiarity with agile methodologies and modern project management practices.

Your Benefits:

• Remote Work: U.S.- based remote position offering flexibility for work-life balance.
• Health Care: Comprehensive health care benefits.
• Paid Time Off (PTO): Flexible PTO to support work-life balance.

How We Work:

• Full-time W2 position.
• May require to travel to Washington D.C for initial onboarding and quarterly client meetings.
• Must be available on camera and on company-provided communication tools such as Slack, email, and for meetings between 9 AM-5 PM EST.

About Via Logic LLC and What We Do:
Via Logic LLC, based in Arlington, VA, is a proud information technology partner driving innovation in DevSecOps Delivery, Data Science, Cyber Security, and Defense & National Security Analytics. Our talented team of developers, technologists, and collaborators deliver enterprise-level solutions for our clients who are tackling mission-critical challenges such as the Department of Homeland Security, Department of Justice, and Department of Defense. We cultivate a collaborative, and remote culture that champions adventures and innovation while maintaining a work-life balance, making Via Logic a caring and supportive environment for our people, clients, and partners