At Marymount University, we believe meaningful work happens when talented people come together with shared purpose. We serve not only our students—but one another—creating a culture where teamwork, adaptability, and resilience are part of everyday practice.
Located in Arlington, Virginia, just minutes from Washington, D.C., Marymount offers a dynamic and forward-looking environment where innovation is encouraged and flexibility is valued. We understand that higher education is evolving, and we embrace change with creativity, responsiveness, and a solutions-oriented mindset.
Our faculty and staff thrive in a community that prioritizes communication, cross-functional collaboration, and service-driven leadership. Whether working directly with students or supporting them behind the scenes, every role contributes to a shared mission: helping students grow, succeed, and lead with purpose and confidence.
We are seeking a Business Operations Financial Analyst & Administrative Support.
The Business Operations Financial Analyst & Administrative Support position is an on-campus position.
JOB SUMMARY
The Business Operations Financial Analyst & Administrative Support position provides financial, operational, and administrative support for University Dining Services. This role is responsible for financial reporting, budget tracking, operational analysis, procurement coordination, payroll and personnel support, and administrative functions that contribute to the efficient operation of campus dining programs.
The position works closely with Dining Services leadership, university finance departments, vendors, and campus stakeholders to support fiscal accountability, operational effectiveness, and customer service excellence across residential dining, retail operations, catering, and auxiliary food service programs.
Essential Duties and Responsibilities
Financial Analysis & Business Operations
Process invoices and financial transactions for dining services
Prepare and maintain financial reports, and operational metrics for Dining Services leadership.
Monitor revenues, expenses, labor costs, food costs, and budget performance across dining locations.
Assist with annual budgeting, forecasting, and variance analysis.
Analyze meal plan participation, sales trends, inventory usage, and operational performance data.
Reconcile accounts, invoices, purchasing card transactions, and departmental expenditures.
Support month-end and year-end financial closing activities.
Maintain financial records in accordance with university policies and accounting standards.
Assist in identifying cost-saving opportunities and operational efficiencies.
Develop spreadsheets, reports, and presentations for leadership decision-making.
Coordinate vendor payments, purchase orders, and procurement documentation.
Administrative Support
Provide administrative support to Dining Services leadership and management staff.
Serve as point of contact for dining services meal plans
Coordinate meetings, schedules, agendas, and departmental communications.
Maintain departmental records, contracts, files, and confidential documentation.
Prepare correspondence, reports, policies, and operational documents.
Assist with onboarding, payroll documentation, and personnel records.
Support recruitment coordination, scheduling interviews, and tracking employment documentation.
Maintain office supply inventory and administrative purchasing.
Respond to inquiries from students, staff, vendors, and campus departments.
Assist with special projects, audits, accreditation reviews, and operational initiatives.
Maintain dining services website in conjunction with Marketing and Communications
Compliance & Operational Support
Ensure compliance with university financial procedures, procurement regulations, and departmental policies.
Assist with internal audits and documentation requests.
Support dining system reporting including point-of-sale, inventory, and meal plan systems.
Coordinate with Human Resources, Procurement, Finance, and Auxiliary Services departments.
Maintain confidentiality of financial, employee, and student information.
Support emergency response and operational continuity efforts as needed.
Minimum Qualifications
Associate’s degree in Business Administration, or related field.
Two (2) years of experience in financial analysis, business operations, and general administrative support.
Proficiency with Microsoft Office Suite, especially Excel.
Strong analytical, organizational, and problem-solving skills.
Excellent written and verbal communication skills.
Ability to manage multiple priorities and meet deadlines.
Experience working with Workday and point-of-sale systems.
Preferred Qualifications
Experience in higher education, auxiliary services, hospitality, or food service operations.
Knowledge of university budgeting and procurement processes.
Familiarity with dining services operations, meal plans, and retail food service reporting.
Knowledge, Skills, and Abilities
Knowledge of financial reporting, budgeting, and business analysis principles.
Ability to analyze data and present findings clearly to leadership.
Strong attention to detail and accuracy.
Ability to maintain confidentiality and professionalism.
Strong customer service and interpersonal skills.
Ability to work independently and collaboratively in a fast-paced environment.
Proficiency with spreadsheets, databases, and reporting tools.
Working Conditions
Office environment within a university dining services operation.
Occasional work in dining facilities, retail locations, or event spaces.
May require occasional evening or weekend work during peak operational periods or special events.
Compensation/Total Rewards
The salary range for this position is $60,000-$70,000. It is competitive, market-based, and aligned with the University’s financial framework, ensuring your skills and experience are recognized and rewarded. But your total compensation goes well beyond your salary. As a valued member of our team, you’ll enjoy a comprehensive benefits package designed to support your health, financial security, and work-life balance. This includes medical, dental, and vision coverage; FSA or HSA; employee assistance program; life insurance; short- and long-term disability; contributions to the University’s 403(b) retirement plan; financial planning; identity theft protection; pet insurance; credit union and more. Interested in continuing your education? Our tuition remission program supports your professional growth and lifelong learning, and is also open to covered dependents. On top of that, our generous paid time off plan gives you the flexibility to recharge and maintain balance in your personal and professional life.
Qualified candidates are invited to apply via our career portal by submitting a cover letter addressing their qualifications, along with a resume.
Employment is contingent upon successful completion of a background check and employment verification, and other role related requirements such as motor vehicle and/or drug screening.
Marymount University is an equal opportunity employer. Marymount University does not discriminate on the basis of race, color, national origin, sex, age, disability, religion, sexual orientation, gender identity and expression, marital status, pregnancy, veteran status or any other protected bases under applicable federal and local laws and regulations in any of its programs or its activities, including employment and admission. The university also expressly prohibits any form of sex discrimination and sexual misconduct including sexual harassment, dating and domestic violence, rape, sexual assault, sexual exploitation and stalking in any of its programs or activities, including employment and admission. For more information, please visit: https://marymount.edu/student-life/health-wellness/title-ix-2/
Marymount University is an E-Verify employer. http://marymount.edu/wp-content/uploads/2025/04/UTF-8E-Verify_Participation_Poster_Eng_Es-1.pdf
Marymount University is an equal opportunity employer. Marymount University does not discriminate on the basis of race, color, national origin, sex, age, disability, religion, sexual orientation, gender identity and expression, marital status, pregnancy, veteran status or any other protected bases under applicable federal and local laws and regulations in any of its programs or its activities, including employment and admission. The university also expressly prohibits any form of sex discrimination and sexual misconduct including sexual harassment, dating and domestic violence, rape, sexual assault, sexual exploitation and stalking in any of its programs or activities, including employment and admission. For more information, please visit: https://marymount.edu/student-life/health-wellness/title-ix-2/
Skills Required
- Associate's degree in Business Administration or related field
- Two years of experience in financial analysis, business operations, and general administrative support
- Proficiency with Microsoft Office Suite, especially Excel
- Experience working with Workday and point-of-sale systems
- Strong analytical, organizational, and problem-solving skills
- Excellent written and verbal communication skills
- Ability to manage multiple priorities and meet deadlines
- Proficiency with spreadsheets, databases, and reporting tools
- Ability to maintain confidentiality and professionalism
- Experience in higher education, auxiliary services, hospitality, or food service operations
- Knowledge of university budgeting and procurement processes
- Familiarity with dining services operations, meal plans, and retail food service reporting
What We Do
Founded in 1950 by the Religious of the Sacred Heart of Mary, Marymount University is an independent, comprehensive Catholic university based in Arlington, Virginia. It serves a diverse student body of approximately 4,000 undergraduate and graduate students across its colleges of Business, Innovation, Leadership, and Technology; Health and Education; and Sciences and Humanities, fostering academic excellence and personal development.
