Business Operations Assistant| Full-Time | On-site in Beaverton, OR | $18-$20/hr DOE
Pacific Office Automation is the largest independently owned document imaging and technology dealer in the nation. Since 1976, we have grown to over 30 branches across 11 western states: OR, WA, CA, AZ, NM, NV, UT, ID, CO, and TX. Our long-standing success in office equipment and technology sales and service has earned us strong partnerships with top manufacturers such as Canon, Sharp, Konica Minolta, HP, Ricoh, Lexmark, and many more.
At Pacific Office Automation, you will find a growth-focused technology company with excellent benefits and colleagues who are invested in your success. We aim to be a long-term employer by providing ongoing training and certifications to keep pace with rapidly evolving technology. At POA, all voices are valued and heard, regardless of seniority or tenure.
Position: Business Operations Assistant– Sales Reporting Focus
We are seeking a Administrative Assistant to support our Branch Support team in Beaverton, OR. This role is heavily focused on monthly sales reporting and requires strong Excel skills, exceptional attention to detail, and the ability to manage multiple priorities and deadlines.
The ideal candidate is highly organized, enjoys working with data, and can serve as a reliable resource for teammates.
Essential Job Duties
- Own and manage monthly sales reporting for Branch Support
- Highly accurate data entry across multiple databases
- Heavy and frequent internal customer service and communication
- Maintain and update spreadsheets for current cost analysis reviews
- Support Sales Reps and the Major Account Manager with various administrative tasks
- File, copy, and scan documents as needed
- Schedule equipment and software deliveries, moves, and pickups
- Escalate service call–related issues on behalf of customers
- Audit and create invoices with a high level of accuracy
Qualifications
- Strong Microsoft Excel proficiency, including:
- Copy, paste, find, filter
- Custom sort by multiple columns
- Work with multiple sheets within a single workbook
- Microsoft Word proficient
- Ability to type 50–60 words per minute
- Ability to follow directions, take clear notes, and work with minimal supervision
- 2 years of office experience, preferably in an administrative or customer service role
- Able to work both independently and collaboratively as part of a team
Preferred Skills (Not Required)
- Advanced Excel skills:
- Index/Match or similar lookup functions
- Creating and maintaining pivot tables
- Conditional formatting for data analysis
Compensation & Benefits
- Starting pay: $18–$20 per hour, DOE
- PTO, vacation, and sick leave
- Advancement and growth opportunities, including potential leadership roles
- Supportive, team-oriented environment
Our Commitment to Diversity and Inclusion
Pacific Office Automation is proud to be an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, ancestry, gender, sexual orientation, gender expression or identity, age, religion, veteran status, or any other characteristic protected by law. We celebrate our employees’ differences because we know that diversity makes us stronger.
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What We Do
At Pacific Office Automation (POA), we take pride in being a privately held office technology and managed services provider headquartered in Beaverton, Oregon. Since our founding in 1976 by Terry Newsom, we have grown from a small photocopier business into the largest independent office equipment dealer in the United States. Today, we generate approximately $491 million in annual revenue and serve over 40,000 businesses across the western U.S. with a team of about 1,400 employees across 30+ regional offices in Oregon, Washington, California, Utah, Colorado, Arizona, Texas, Nevada, New Mexico, and Idaho. At our core, we offer a broad array of services focused on streamlining workplace operations. These include the sales and leasing of office equipment such as multifunction printers, copiers, fax machines, VoIP phone systems, and mailing equipment. We proudly partner with industry-leading hardware brands including Canon, Ricoh, Konica Minolta, Sharp, HP, and Lexmark to deliver customized solutions to our clients. Our Managed Print Services (MPS) form a cornerstone of our business, allowing customers to outsource print operations for greater efficiency, supply monitoring, device maintenance, and overall workflow optimization. Beyond print services, we have expanded into managed IT services and unified communications. We offer cloud-managed infrastructure, cybersecurity, network management, VoIP phone systems, and digital document management tools. These services are especially valued in sectors that demand high security and compliance, such as healthcare, legal, education, and government. Our IT division also integrates video surveillance systems and supports facilities management with services like EV charging station installations. Our service model emphasizes a strong local presence and fast response times. Each regional branch operates semi-autonomously, staffed with technical experts, account managers, and support personnel trained to resolve customer issues quickly. This decentralized approach enables us to maintain consistent service and support across our large geographic footprint. Our corporate motto, "Problem Solved," reflects our proactive, client-focused philosophy.
Why Work With Us
We’re unique because we offer end-to-end tech solutions under one roof. Our local ownership, rapid growth, and “Problem Solved” mindset create a rare mix of stability, innovation, and autonomy. You’ll grow your skills, make a real impact, be supported every step of the way—and build a lasting career you’re proud of.
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