Business Office Manager at CURA of Sandstone

SUMMARY

Has responsibility for accounting, office procedure and staffing, payroll, and direct as well as indirect supervision of office staff.

Vulnerable Adult Mandated Reporter

A mandated vulnerable adult reporter of maltreatment, neglect, abuse of vulnerable residents/tenants.  Required to report any alleged maltreatment, neglect, or abuse to your supervisor and appropriate state agencies.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

• Planning, assigning, and supervising the work of the office staff.
• Assuring the Bi-weekly payroll is completed.
• Serve as coordinator for workers compensation by filing claims, investigation of claims, management of claims and participating at Department of Workforce Development Hearings.
• Serve as coordinator for unemployment investigation claims, management of claims, and participating at Department of Workforce Development Hearings.
• Prepares budget reports and monthly operating statement for each department head.
• Prepares annual cost reports for reimbursement and appeals for Medicaid and Medicare.
• Balances general account with the Department of Administration.
• Prepares an adjusted trial balance and annual working budget.
• Reconcile Accounts receivable to the G/L.
• Is responsible for all bank accounts including the petty cash, donation, and general collection fund accounts by balancing accounts weekly, issuing checks, and making deposits.
• Serves are coordinator for employee Health and Life Insurance.
• Oversees new employee orientation.
• Prepares necessary forms and records, and oversees the inventory for each department.
• Assures compliance of accounting system with accepted accounting practices and procedures.
• Responsible for the management of all employee records by performing oversight of the activities of other employees and the performance of related tasks if required.
• Performs employment reference and background checks in accordance with policies.
• Keeps records on contracted staff and reconciles invoices against time records of contract staff.
• Serves as the primary contact person for information technology systems.  Installs server and workstation updates.
• Abide by and assures compliance with facility policies and procedures.
• Follows instructions willingly; is able to meet deadlines; demonstrates organizational loyalty and honesty; is punctual and dependable.

QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

• This position requires an experience in accounting or substantially related field or an equivalent combination of education and experience.  A Bachelors degree in accounting or a substantially related field is preferred and will be required for any applicant with less than three (3) years of experience.  Must have supervisory experience.  Must have knowledge of Medicare, Medicaid, PPS, and consolidated billing systems.  Nursing Home experience preferred.  Must have knowledge of office procedures and practices. 
• Must be able to work with a computerized accounting system and understand and use various microcomputer applications.  Must be knowledgeable of spreadsheet applications, proficient in typing and ten-key applications.  Must be knowledgeable in use of office equipment such as typewriters, calculators, copy machines, and fax machines.
• Must have knowledge of general accounting principles; knowledge of the principles and practices of record-keeping, bookkeeping, double entry accounting, payroll and accounts payable processing; ability to maintain accurate and complete records and prepare clear and detailed reports and statements.
• Must possess a valid driver’s license or have access to transportation when required to attend meetings and training sessions.

• Health Care Plan (Medical, Dental & Vision)
• Paid Time Off (Vacation, Sick & Public Holidays)