Business Office Coordinator & Notary

Description

Help Keep the Dealership Running Smoothly

Boater's World Marine Centers is seeking a highly organized and detail-oriented Business Office Coordinator & Notary to join our Grand Prairie, TX team.

This position plays a critical role in supporting the daily operations of the dealership by ensuring sales transactions are processed accurately, customer documentation is completed correctly, and financial records remain organized and compliant. Working closely with the Sales, Finance, Accounting, and Management teams, you'll help keep dealership operations moving efficiently while delivering exceptional internal and external customer service.

If you enjoy organization, problem-solving, and working in a fast-paced dealership environment, we'd love to hear from you.

What You'll Do

• Prepare, review, and process complete deal packets for boat, motor, trailer, consignment, repower, and trade-in transactions
• Verify all paperwork is complete, accurate, and properly executed before submission
• Maintain organized digital and physical records for all dealership transactions
• Coordinate with Sales, Finance, and Administration to ensure deals are processed accurately and on time

• Process title, registration, and tag documentation in accordance with Texas requirements
• Serve as the dealership's Notary Public for customer and internal documents
• Notarize titles, bills of sale, financing documents, and other required paperwork
• Maintain notary logs and ensure compliance with all Texas notary regulations
• Track title work, funding documentation, and outstanding paperwork to ensure timely completion

• Prepare and deliver bank deposits as required
• Record and reconcile cash, check, credit card, and other dealership transactions
• Assist with accounting documentation, reporting, and month-end administrative functions
• Research and resolve paperwork discrepancies in partnership with dealership leadership

• Assist with monthly physical inventory counts of boats, motors, trailers, and major assets
• Reconcile inventory discrepancies between physical inventory and dealership systems
• Manage incoming and outgoing mail, packages, and dealership correspondence
• Maintain office supply inventory and order supplies as needed
• Support dealership leadership with administrative projects and additional operational needs

Requirements

• Active Texas Notary Public Commission or ability to obtain within 30 days of hire
• Previous dealership office experience preferred (marine, powersports, automotive, or RV)
• Experience processing titles, registrations, funding packets, or dealership paperwork is highly preferred
• Strong organizational skills with exceptional attention to detail
• Ability to prioritize multiple tasks in a fast-paced environment
• Proficiency with Microsoft Office and dealership management systems (Lightspeed or similar preferred)
• Professional communication skills and the ability to handle confidential financial information with discretion

Why Join Boater's World Marine Centers?

• Stable, full-time opportunity with a growing dealership
• Supportive team environment with opportunities for professional growth
• Work closely with dealership leadership and multiple departments
• Competitive compensation and comprehensive benefits
• Be part of the Outdoor Network family, one of the nation's fastest-growing marine and powersports organizations

If you're looking for a role where organization, accuracy, and attention to detail make a direct impact on dealership success, we encourage you to apply today.