The Executive Manager acts as the operational nerve centre for the Director and the leadership team — ensuring that strategies turn into actions, timelines stay tight, and performance stays on track. This role isn’t about calendar management alone. You’ll be the single point of contact for internal updates, , and supervision across the company. From managing cross-departmental flow to filtering decisions and feedback for the CEO, this role requires sharp judgment, operational rigour, and master-level coordination skills. You’ll be CEO’s eyes, ears, and enforcer — with the authority to make things move.
Key Responsibilities
1. Strategic & Administrative Support
Manage the CEO’s calendar — Agendas, schedule, reschedule, and protect time around priorities.
Manage the CEO’s time with ruthless prioritisation: block distractions, escalate only critical decisions.
Maintain organized digital files, reports and records (email, presentations, reports, contacts).
Act as a communication bridge between the CEO and team leads to streamline decision-making.
Share updates, reminders, and follow-ups across teams on behalf of the CEO.
Help manage external communication with clients, collaborators, and vendors as directed.
2. Support & Strategic Liaison
Act as the CEO’s bridge with internal departments — ensuring zero leakage in updates, decisions, and delegated tasks.
Filter and manage communication coming to the CEO: project escalations, HR issues, vendor delays, performance gaps etc.
Maintain and track the CEO’s action board: weekly tasks, project check-ins, hiring decisions, strategic priorities.
Represent the CEO in internal reviews or external meetings when delegated.
Coordinate daily, weekly and monthly internal performance briefings with Department Heads.
Support the CEO in executing high-priority internal projects — across production, HR, marketing, and finance teams.
Track deliverables and timelines; coordinate with Department Heads to ensure follow-through.
Maintain dashboards and reports to monitor progress.
Assist in drafting communications, proposals, reports, or documentation as required.
3. Performance & Accountability System
Own weekly department-wise review trackers with metrics on task closure rate, quality flags, shoot execution gaps, and post-production delays.
Collaborate with HR and Department Heads to maintain and monitor KPIs for team leads and key operators.
Highlight recurring issues (attendance, data loss, missed deadlines) directly to CEO with proposed corrective actions.
Maintain an internal "Fire List" (risk zones) and "Fast Lane List" (high performers) for executive visibility.
4. Operations Management & SOP Enforcement
Track daily workflows across Pre-Production, Shoot, Post, and Delivery using ClickUp/Zoho dashboards.
Flag blockers, delays, or missing SOP steps in team execution and follow through till resolved.
Maintain and update operational dashboards for live project statuses, pending decisions, and cross-functional dependencies.
Audit Internal task flows for time discipline, checklist usage, and documentation hygiene.
RequirementsKey Skills Required
Strong communication and people-handling skills
Good at planning events and managing moving pieces
Creative mindset with a strong sense of brand vibe
Ability to handle pressure calmly and independently
Familiarity with Zoho tools, Google Calendar, and basic CRM
Comfortable with social media communication and content briefing
2–4 years of experience in event handling, community building, or client relations
Prior exposure to networking events, creative agencies, or co-working models is a bonus
Graduate in Mass Communication, Event Management, or Business
Based in Gurgaon or Delhi NCR (Office-based role)
Skills Required
- Strong communication and people-handling skills
- Planning events and managing multiple moving pieces
- Creative mindset with a strong sense of brand vibe
- Ability to handle pressure calmly and work independently
- Familiarity with Zoho tools, Google Calendar, and basic CRM systems
- Comfort with social media communication and content briefing
- 2-4 years of experience in event handling, community building, or client relations
- Exposure to networking events, creative agencies, or co-working models
- Graduate degree in Mass Communication, Event Management, or Business
- Based in Gurgaon or Delhi NCR
What We Do
LIVXS is a Delhi/Gurugram-based creative production company established in 2004. It creates honest, exploratory and visually distinctive work, with expertise spanning events and media production. Its video team produces cinematic wedding teasers, trailers, long-form films, Instagram reels and other deliverables, combining storytelling, editing, color correction, sound design and social-media formats while collaborating with post-production and creative teams.
