The Role
Coordinates business development administration, document control, CRM workflows, approvals, reporting, and process compliance. Maintains accurate opportunity records, supports pipeline monitoring, prepares dashboards and management information, coordinates meetings and follow-ups, and facilitates collaboration among Business Development, Engineering, Legal, Compliance, and Operations teams. The role also supports continuous process improvement and ensures adherence to company SOPs and governance requirements.
Summary Generated by Built In
Key Roles
Business Development Administration Coordinate the operational and administrative activities of the Business Development function.
Maintain organised, accurate, and accessible records for all Business Development opportunities.
Ensure documentation is complete, current, and stored according to company SOPs.
Coordinate internal approvals and document workflows.
Document Control and Governance
Maintain document control for Business Development activities, including NDAs, MOUs, Heads of
Agreement, Letters of Intent, Lease Agreements, due diligence documents, client correspondence, and
internal approvals.
Ensure proper version control and document integrity throughout the opportunity lifecycle.
Verify that mandatory documentation and approvals are completed before an opportunity progresses to
the next stage.
CRM and Workflow Management
Become an active power user of the Business Development CRM platform, particularly monday.com.
Maintain accurate and complete opportunity information in the CRM.
Monitor workflow progression and ensure that opportunity activities remain current.
Prepare reports, dashboards, pipeline updates, and information required for management decision-
making.
Support continuous improvement in CRM utilisation across the Business Development team.
Process Compliance
Monitor compliance with the company’s Core Business Process and relevant SOPs.
Ensure required approvals, documentation, and workflow stages are completed before opportunities
progress.
Escalate missing documentation, non-compliance, or process deviations when necessary.
Support the ongoing refinement and improvement of Business Development processes.
Coordination and Team Support
Coordinate meetings, follow-up actions, and operational activities for the Head of Business
Development.
Support communication and coordination between Business Development, Engineering, Legal and
Compliance, Operations, and other internal stakeholders.
Assist in preparing information required for management reporting and project handovers.
Support both the Ecosystem Development and Partner and Channel Management teams.
Key Attributes for Success
Strong organisational and planning skills.
Excellent attention to detail.
Strong accountability and process discipline.
Ability to manage multiple priorities while maintaining accuracy.
A proactive and solution-oriented mindset.
Strong collaboration and interpersonal skills.
Ability to understand processes and systems beyond individual administrative tasks.
Commitment to continuous improvement and operational excellence. Professional behaviour and a positive attitude.
Ability to maintain confidentiality when handling commercial documents and business information.
Requirements
Requirements
Citizenship: Indonesian citizen.
Education: Minimum Diploma or Bachelor’s degree in Business Administration, Management,
Marketing, Project Management, or a related field.
Experience: Minimum 2-3 years of experience in business administration, project coordination,
document control, sales operations, or a related role with strong organisational capabilities.
Technical Skills: Proficiency in Microsoft Office, particularly Excel, Word, and PowerPoint.
CRM Skills: Experience using CRM or workflow-management platforms. Experience with
monday.com is preferred.
Administrative Abilities: Strong organisational, planning, document-management, and time-
management skills.
Communication: Professional written and verbal communication skills in both Indonesian and English.
Attention to Detail: High accuracy in maintaining documents, data, approvals, and commercial
records.
Process Discipline: Ability to follow established business processes, governance requirements, and
company SOPs.
Adaptability: Ability to manage multiple priorities and work in a fast-paced and dynamic environment.
Teamwork: Ability to collaborate effectively with Business Development, Engineering, Legal and
Compliance, Operations, and other internal stakeholders.
Benefits
THR
Transportation Allowances
Incentives
Skills Required
- Indonesian citizenship
- Minimum Diploma or Bachelor's degree in Business Administration, Management, Marketing, Project Management, or a related field
- Minimum 2-3 years of experience in business administration, project coordination, document control, sales operations, or a related role
- Proficiency in Microsoft Office, including Excel, Word, and PowerPoint
- Experience using CRM or workflow-management platforms
- Experience with monday.com
- Strong organizational, planning, document-management, and time-management skills
- Professional written and verbal communication skills in Indonesian and English
- High accuracy in maintaining documents, data, approvals, and commercial records
- Ability to follow established business processes, governance requirements, and company SOPs
- Ability to manage multiple priorities in a fast-paced and dynamic environment
- Ability to collaborate effectively with Business Development, Engineering, Legal, Compliance, Operations, and other stakeholders
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The Company
What We Do
MVC Resources is a Malaysia-based human resources and recruitment consultancy that helps organizations address talent and skills gaps. It supports employers with recruitment, executive search, talent management, talent profiling, payroll outsourcing and human-capital advisory. The company also provides HR technology integration and helps digitize HR functions, streamline hiring and inform workforce decisions. Its clients include startups, SMEs and multinational organizations.
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