Business Development & Proposal Assistant

About Us:

Ballard Spahr is a renowned national law firm with more than 750 lawyers across 18 offices in the United States. A career at Ballard Spahr offers a diverse group of mentors, colleagues, and friends, and strong leadership that provides support and encouragement for career growth.

The Business Development and Proposal Assistant – Litigation will provide administrative and operational support to the firm’s litigation Business Development and Proposal teams across various offices. This role focuses on coordinating, managing data, and executing business development activities, including supporting the preparation of proposals and pitches that reinforce the firm's brand. The role offers a comprehensive introduction to business development across multiple practice groups within the Litigation department. The BD Assistant will interact with attorneys, directors of practice management, Legal Pricing/Project Management, Risk Management, Finance/Accounting, Human Resources, Information Systems, legal administrative assistants, and partner firms to coordinate and complete projects. This is a remote position. 

Why Join Us?

• Innovative Work Environment: Become part of a forward-thinking firm that enjoys substantial support and visibility from the firm’s executive leadership.

• Professional Development: Take advantage of continuous learning opportunities and avenues for career growth.

• Inclusion: Join a Business Resource Group and share cultural, experiential, or job-related interests, experiences, and/or backgrounds.

• Impactful Contributions: Play a pivotal role in developing industry-leading solutions that make a significant difference in legal practice and client service.

Your Role:

As a Business Development and Proposal Assistant within our Marketing team, your responsibilities include but are not limited to:

• Data Management: Maintain and manage data across the firm's Customer Relationship Management (CRM) system, pitch tracking, experience databases, and mailing lists to ensure information is current and easily accessible.

• Proposal Support: Assist in the preparation and delivery of pitches, proposals, and RFP responses. Coordinate bio updates for attorneys and handle document signatures, print production, and proposal assembly. Conduct basic research and provide support with formatting and proofreading.

• Meeting Coordination: Schedule meetings, prepare agendas, distribute materials, and track action items.

• Event Logistics: Support coordination and logistics of client-facing events, webinars, sponsorships, and seminars in collaboration with the Events team.

• Content Management: Update and maintain a library of marketing collateral, conduct research, and support formatting and proofreading tasks

What We’re Looking For:

• Growth Mindset: Self-motivated with a passion for continuous learning and problem-solving.

• Communication: Strong verbal and written communication abilities.

• Detail Oriented: Keen attention to detail with the ability to manage multiple priorities and deadlines independently.

Required Experience:

The ability to work within established firm processes, learn firm-specific technologies, and proactively resolve complex issues is essential. Have a proven track record of successfully functioning in environments that require the engagement and buy-in of senior management or partners, as well as collaborating across different locations. Experience should include working with multi-location teams on initiatives that leverage centralized resources.

Must possess excellent oral and written communication skills, with the ability to listen, clarify, and share information effectively. Must be skilled at building strong working relationships and persuading and influencing a wide range of stakeholders, including partners. Being detail-oriented and organized is crucial.

Must be able to handle multiple projects and meet deadlines while maintaining a strong work ethic and a team player attitude. Additionally, have a solid understanding of the firm's policies and procedures and hold a bachelor’s degree in a relevant field.

Regular and predictable attendance is a core requirement for this position, along with the flexibility to work beyond standard scheduled hours when necessary.

Ballard Spahr offers an excellent benefits package that includes medical, fertility benefits, travel and lodging expenses, prescription drug, dental, and vision coverage; life insurance, short and long-term disability; 401(k) retirement savings plan with a firm contribution and match; and a generous paid time off program. Additional benefits provided are health care and dependent care flexible spending accounts, and a health savings account; paid parental leave, firm subsidized emergency child and elder care services; family and medical leave; employee assistance program; and a pre-tax transportation program. Time worked in excess of 40 hours per week will be paid at time and one-half of the hourly rate. The salary range for this position is from $50,000 - $55,000, depending on experience and location.

Ready to Grow with Us?

If you are ready to play a vital role in the Firm’s success, we encourage you to apply and be a part of our commitment to excellence.

At Ballard Spahr, we believe that our skills, perspectives, and backgrounds drive innovation and excellence, while our unique culture fosters collaboration and success. Our culture of thriving together forms the cornerstone of how we deliver exceptional service and position our firm for a strong future. We welcome and encourage applicants from all backgrounds to apply.

Ballard Spahr is an equal opportunity employer. We offer equal consideration to all qualified applicants, regardless of race, ethnicity, religion, age, national origin, handicap or disability, citizenship, sex, pregnancy, childbirth or related medical condition, sexual orientation, gender identity and expression, transgender status, sex stereotyping, genetic information, ancestry, veteran status or any other category protected by applicable law.

The firm is not accepting resumes from search firms for this position.