Business Coordinator III

Agency

Department

Job Description:

The Business Coordinator III, under general supervision, provides staff support and coordination of a variety of business activities requiring independent judgment, including reviewing business
documents and assisting in developing, monitoring, and reporting accounts and budget data with limited supervision.

Responsibilities:

• Serves as primary point of contact for all accounts payable, accounts receivable, travel, and vehicle matters for multiple department codes: PLPM, AAPM, HORT, VFIC.

• Prepares and reviews various purchasing documents, including purchase requisitions.

• Prepares and processes payment of all departmental invoices; serves as allocator for all invoices entered by the fiscal office in the AggieBuy system.

• Manages creation of receiving documents and monitors vendor invoice activity; posts activity to departmental balance sheets.

• Monitors accounts payable activity on departmental accounts, particularly aged encumbrances. Works with vendors and fiscal office on resolutions.

• Creates and manages departmental vendor accounts, such as FedEx, Amazon, and others.

• Responds to inquiries from vendors and fiscal office; assists faculty and staff in appropriate spending of their accounts.

• Works with Sponsored Research Services as needed when purchasing issues arise on contract/grant accounts.

• Serves as delegate for all departmental purchasing cards; offers report preparation services to all card holders. Serves as primary audit point for reports created by card holders.

• Assists faculty and staff with travel questions; assists with preparation of travel expense reports as needed.

• Collects and submits monthly mileage logs, ensuring compliance with AgriLife requirements and available funding; manages monthly Voyager charges for Research vehicles.

• Submits requests for new purchase/travel cards, card cancellations, and limit increases.

• Processes all accounts receivable items, including bi-monthly TPDDL billing, monthly PLPM greenhouse billing, and invoicing requested by PIs.

• Performs other duties as assigned.

Required Education and Experience:

• Bachelor’s degree or equivalent combination of education and experience.

• Four years of related experience.

Required Knowledge, Skills and Abilities:

• Knowledge of word processing and spreadsheet applications.

• Interpersonal and communication skills.

• Planning and organizational skills.

• Ability to multitask and work cooperatively with others.

What You Need to Know

Salary: Pay grade 10. Compensation for this position is commensurate based on the selected candidate’s qualifications.

Why Work at Texas A&M AgriLife?

When you choose to work for Texas A&M AgriLife, you become part of an organization that is an established leader in agriculture and life sciences with a wide range of capabilities to meet the needs of our statewide, national, and international constituents.

In addition, Texas A&M AgriLife offers a comprehensive benefit package including the following:

• Health, dental, vision, life and long-term disability insurance with Texas A&M AgriLife contributing to employee health and basic life premiums 

• 12-15 days of annual paid holidays  

• Up to eight hours of paid sick leave and at least eight hours of paid vacation each month

• Automatic enrollment in the Teacher Retirement System of Texas  

• Employee Wellness Initiative for Texas A&M AgriLife

Applicant Instructions

A cover letter and resumé are requested. You may upload these documents on the application under CV/Resume.  

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.