Business Assistant, Latvia (Maternity Cover)

Medison offers hope to patients suffering from rare and severe diseases by forming partnerships with emerging biotech companies to accelerate access to highly innovative therapies in international markets. 

As the creator and leader of the global partnership category in the pharma industry, we strive to be Always Ahead and work relentlessly to bring therapy to patients in need, no matter where they live. Our values are at the core of every action we take, and we are committed to going above and beyond for the benefit of the patients we serve. 

We are a dynamic, fast-paced company operating in over 35 countries on 5 continents. We are looking for out-of-the-box thinkers, people who are passionate, caring, agile, and adaptive, to join us on our mission. If you want to make a difference in people's lives, we invite you to join us! 

Reporting to the Country Manager, the Business Assistant will be responsible for providing administrative and operational support to the local business, managing vendor relationships and procurement processes, coordinating designated projects, and supporting the organization of local events and meetings. 

• Creation of the PO and new vendor form for all events that is in the area of responsibility  
• Relationship management with 3rd parties as needed (e.g. car lease company, IT support, health care service provider, accounting, etc.)  
• Providing administrative support to relevant colleagues, including new employee’s orientation  
• Working closely with relevant colleagues to ensure the smooth running of the business, including the maintenance and purchasing of office stock and supplies and regular database updates 
• Providing administrative and coordination support for designated projects, including scheduling and organizing internal and external meetings, assisting with event planning activities, and supporting stakeholders in the execution of medical, scientific and corporate events  
• Providing accurate and timely reports about events organized
• Responsible for local archiving of the respective documents needed in organizing the events and activities which were supported  
• Any other ad hoc projects as required

• Bachelor’s degree or similar education 
• A minimum of 1 years’ experience in a similar position 
• Excellent written and verbal communication skills 
• Competent with Microsoft Office 
• Good knowledge of pharma working processes and approval systems - advantage 
• Preferably competent with the ToV (Transfer of Value) reporting annual process 
• Experience with pharma audit requirements - advantage 
• Experience in organizing pharma events - advantage 
• Fluent English knowledge