Business Affairs Coordinator

About The TEAM Companies 

The TEAM Companies (TTC) are a leading payroll, business affairs & technology provider to the advertising & entertainment industries. We offer union & non-union payroll for actors, musicians, singers, crew, editors, visual effects artists and other craftspeople working on commercials, video games, online content, concert tours and in the music recording industry. We also provide best-in-class technology products designed for the content production community. If you're looking to join an industry segment leader & an opportunity to contribute to the advertising & entertainment communities - come join our team! Visit our website for more information. 

The TEAM Companies is part of Cast & Crew LLC, a family of individually innovative companies modernizing the ways in which content is created. 

Business Affairs Coordinator

Regular Full-Time

Position Overview

TTC’s Business Affairs division is a fast-paced environment that provides Union and non-union Talent Business Affairs support as well as Production Business Management, Traffic and Network Clearance services to advertising agencies, media agencies, in-house agencies and production departments, PR firms, production companies and other creative partners to corporate advertisers.

The TEAM Companies’ BA division also is the liaison between TTC’s signatory companies and clients requiring signatory support. The Business Affairs Coordinator supports the BA staff and leadership to ensure records, documents, communication, and other administrative tasks to ensure efficient operation of the department and effective services for the clients.

Core Responsibilities

• Maintain office contact sheet with emergency contact information and phone tree for BA staff.
• Maintain BA OOO Calendar and update as needed
• Assist BA staff in collecting new TTC service agreements for all clients
• Assist BA staff in preparation and submission of union Assumption Agreements for all projects
• Assist BA staff as needed on union claims. Collecting contracts and documentation as requested
• Maintain Union Signatory Agreement List and notify management of expiration dates and renewals.
• Assist SVP and VP with expense reports
• Arrange Travel, Hotel, and Dinner reservations for SVP & VP and BA Staff Outings
• Maintain Client list with current contact, address, phone and email information for client notifications, holiday cards, etc.
• Facilitate Monthly prebill report and update with BA managers job status information
• Electronic and paper file maintenance for BA department.
• Perform additional or special tasks or projects as requested.

Key Qualifications

• Minimum Educational requirement: High School diploma or GED equivalent. College business courses or equivalent work experience preferred.
• Minimum two years’ work experience required in agency Business Affairs, Production or Talent Payroll Company.
• Basic PC computer skills including Outlook, Word and Excel, and ability and willingness to learn new and/or proprietary computer applications as required.
• Basic office skills and abilities – computers, phones, fax equipment, copiers, etc.
• Excellent oral and written communication skills.
• Interpersonal skills – ability to interact effectively with clients, colleagues, and management.
• Minimum typing/keyboarding of 30 words per minute.
• Ability to learn skills, concepts, technology and processes quickly.
• Organizational skills.
• Attention to detail and analytical skills.
• Flexibility and multi-tasking abilities.
• Ability to work well under pressure.

Special Work Conditions

• Sedentary – Involves sitting most of the time but may involve walking or standing for brief periods of time. Some positions may entail exerting up to 15 lbs. of force occasionally and/or a negligible amount of force to lift, carry, push, or pull.