We are always looking for amazing talent who can contribute to our growth and deliver results! Geotab is seeking a Business Affairs Coordinator who will support the day-to-day operations of the Business Affairs team by managing contract-related processes, coordinating internal reviews, and maintaining accurate documentation. If you love technology, and are keen to join an industry leader — we would love to hear from you!
What you'll do:As a Business Affairs Coordinator your key area of responsibility will be providing administrative support, coordinating contracts, contributing to continuous improvement initiatives and helping maintain tools and resources that enable efficient contract management. You will need to work closely with with cross-functional teams including Sales, Legal, Finance, and Compliance to ensure timely execution and tracking of standard agreements, letters, and supporting materials.
To be successful in this role you will be a strong team-player with the ability to engage with all levels of the organization. In addition, the successful candidate will have excellent verbal and written communication skills, and high accuracy and meticulous attention to detail, with an ability to spot and correct errors.
How you'll make an impact:Draft a variety of non-complex letters, notices, and other documents including process documents.
Coordinate process of standard agreements and letters from initial request (e.g. engage internal stakeholders) to execution (e.g. manage the DocuSign process), archiving (e.g. Spotdraft, Google Drive) and updating trackers.
Perform administrative tasks within the Business Affairs team such as supporting contract negotiations by tracking non-standard contractual terms, updating trackers, Salesforce, Spotdraft (contract management platform) and any reports that may be needed.
Engage internal stakeholders (Finance, Compliance, Accounts Receivable, Legal, etc., for example), for contract reviews and approvals, following up with them on deliverables.
Collaborate with the Legal department for contractual support.
Perform other administrative tasks within the Business Affairs team such as coordinating elements of different meetings by scheduling, reviewing meeting notes transcribed by Gemini (internal meetings), drafting meeting minutes (meetings with third parties).
Support in the coordination of ongoing best practices and continuous improvement initiatives for the department.
Assist the team with the training and onboarding of new hires.
Produce reports, as needed, from different systems.
Maintain an organized system of physical and digital records.
Creating and maintaining contract management-related resources.
1-4 years of proven work experience in administration, contract management, or legal assistant.
Ability to work with varying seniority levels, including staff, managers and external partners.
Ability to work in a fast paced environment.
Technical competence using software programs, including, but not limited to, Google Suite for business (Sheets, Docs, Slides), Spotdraft, Litera, Salesforce, and JIRA.
Entrepreneurial mindset and comfortable in a flat organization.
Experience working within a technical or engineering organization/knowledge of the high-technology industry is an asset.
Experience in sales, or sales support, contract drafting and negotiation would be considered an asset.
Flex working arrangements
Home office reimbursement program
Baby bonus & parental leave top up program
Online learning and networking opportunities
Electric vehicle purchase incentive program
Competitive medical and dental benefits
Retirement savings program
*The above are offered to full-time permanent employees only
GEOTAB Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about GEOTAB and has not been reviewed or approved by GEOTAB.
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Healthcare Strength — Coverage includes medical, dental, vision, life, disability, and an EAP as part of a comprehensive core package. U.S. offerings are presented as competitive and consistently paired with other core protections.
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Retirement Support — Offerings include a 401(k) with company match in the U.S., with RRSP or pension alternatives in other regions. Retirement savings support is treated as a standard component of total rewards.
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Parental & Family Support — A distinct “baby bonus” for birth or adoption stands out among family‑focused perks. Certain postings and summaries also reference parental leave top‑ups and related supports.
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What We Do
Welcome to Geotab, the #1 commercial telematics company in the world. Geotab is a place where passion, creativity and innovation align. We are committed to advancing technology, empowering businesses and making the roads safer for everyone. Geotab is the world’s leading connected vehicle company for fleets, providing open platform fleet management solutions to businesses of all sizes. Geotab’s intuitive, full-featured solutions are used by over 40,000 customers around the world to help them better manage their drivers and vehicles. With Geotab devices found in over 2 million vehicles, the company processes over 30 billion data points each day to provide insight into productivity, safety, fuel efficiency and more. Geotab’s employees are essential to our success! We strive to put our employees first and are constantly seeking ways to improve workplace culture. Maintaining our unique culture is vital - after all, staff that enjoy their work environment are motivated to reach their full potential. Employee growth and development has long been the basis of our philosophy, as staff are encouraged to carve their own path within the expanding organization. Challenging the status quo and seeking creative ideas is what we do best.
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