Business Administrator

ZEISS is an internationally leading technology enterprise operating in the optics and optoelectronics industries generating more than 10.8 billion euros in revenue with around 46,000 employees across 50 countries around the globe.
Founded in Jena, Thuringia in 1846, we are proud of our rich heritage. As a company wholly owned by a foundation, ZEISS is rooted in and committed to responsibility in all its activities. Therefore, 15% of revenue is currently invested in science and R&D. ZEISS is convinced that innovation and technology are the key to a sustainable future and solutions for global challenges. 
If you want to enable business success and make a difference with us, ZEISS is the right place for you!

As a Business Administrator, you will support the service and technical departments by managing administrative tasks, coordinating communication with customers and international offices, and ensuring efficient documentation and organization.

This role is a maternity cover and will be on a fixed term basis.

In this role, you will be responsible for a wide range of administrative and coordination tasks that support our daily operations and customer interactions. Your key responsibilities will include:

• Receiving, reviewing, and processing customer orders with accuracy and attention to detail

• Preparing commercial offers, quotations, and related documentation in close cooperation with internal teams

• Acting as a point of contact for customers and suppliers, providing timely assistance and professional support

• Managing, organizing, and maintaining technical, commercial, and administrative documentation

• Coordinating meetings, appointments, and schedules, ensuring smooth communication and follow-up

• Supporting internal processes through general administrative, organizational, and coordination tasks

• Collaborating with different departments to ensure efficient workflows and high service quality

We offer an engaging and supportive work environment with strong opportunities for professional development. As part of our team, you can expect:

• Comprehensive professional and technical training tailored specifically to your role

• Hands-on training in SAP ERP and SAP CRM systems, which are essential for daily operations

• Opportunities for continuous learning and further development in the field of industrial metrology

• A dynamic, international working environment with exposure to global processes and standards

• A supportive and positive workplace culture that values collaboration, initiative, and personal growth

• Completed secondary or higher education, preferably in social sciences or a technical field

• 2–3 years of relevant experience in administrative roles, particularly involving documentation and process support

• Strong proficiency in MS Office (Word, Excel, Outlook)

• Experience with ERP and CRM systems; familiarity with SAP is an advantage

• A flexible, proactive, and independent working style with a high level of precision

• A team-oriented mindset combined with a structured and well-organized approach to work

• Strong communication and interpersonal skills, with the ability to interact effectively across different functions

• Fluency in Slovenian and English, both written and spoken

Your ZEISS Recruiting Team: