Business Administrator

The customer is the focus of everything we do, and millions of end users rely on our products daily. We believe in the value of empowering Business Administrator with the resources to solve critical problems for the future of our business, which is why we need you. 

Role Summary: As a key member of the JEO team, this role encompasses a broad range of duties, focusing on office administration and business (sales) support. The individual will report to the Office Manager, who supervises overall office management and daily operations.

Job Descriptions:
1) Office Administration & General Affairs

• Manage reception tasks for visitors and incoming calls. Handle incoming and outgoing mail and packages
• Manage office facilities and security. Liaise with Real Estate team of MLJ and the management office of the building. Administrate regulatory tasks in disaster prevention
• Manage office access cards, security cards and meeting room keys
• Coordinate with departments to ensure proper storage and retrieval of documents. Monitor the expiration dates of stored items and handle disposal or extension requests
• Manage overall office supplies such as stationery and kitchen items. Check the levels of those supplies and place appropriate orders. Manage office budgets and track expenditure. Process invoices.
• Handle the ordering and production of employees' business cards. Oversee the management and procurement of envelopes and letterheads featuring the company address and logo
• Coordinate the setup of workstations for new employees and manage the office administration aspects of the exit process for departing staff. Liaise closely with HR and the IT Help Desk to ensure smooth transitions
• Assist Office Manager in hosting company-wide events as well as group occasions
• Other ad-hoc tasks upon request

2) Business (Sales) Support

• Assist businesses, mostly sales and investment departments. Manage periodical agenda and arrange new meetings and appointments.
• Provide support in organizing external/internal events such as client seminars and dinners
• Assist sales members with business travel arrangements
• Provide general support to visitors (internal, external, overseas)
• Handle other ad-hoc requests

Required Skills & Experience:

• Minimum 5 years of experience in administrative roles at global firms. Experience in financial industry a plus
• Experience in assisting sales functions
• A high level of organizational and multitasking abilities
• Business-level English skill, both written and spoken, with the ability to manage email correspondence in English
• Strong team collaboration skills and the ability to deliver results in a team-oriented environment
• Effective communication skills, capable of interacting with a diverse range of individuals in a professional manner