Business Administrator, Marine

Take your next career step at ABB with a global team that is energizing the transformation of society and industry to achieve a more productive, sustainable future. At ABB, we have the clear goal of driving diversity and inclusion across all dimensions: gender, LGBTQ+, abilities, ethnicity and generations. Together, we are embarking on a journey where each and every one of us, individually and collectively, welcomes and celebrates individual differences.

Your role and responsibilities

Order entry into SAP as per eApprove local database or open job request form

Set up of hours, parts, materials, subcontract labor, etc. in SAP

Creation and responsibility of purchase requisitions

Notification of order booking to customer and other employees as necessary

Monthly the BA will assist Ops Manager to review the open orders and revenue forecast and identify which orders are ready to be invoiced and any other issues

Update SAP with correct order information including invoice month, planned margin

Take detailed notes and maintain organization of open orders to work with project management to ensure timely and efficient invoicing to customers upon order completion

Timely invoicing of order as required and instructed from project management and/or operation management

Calculation and submittal to customer of change order requests for time, material, expenses, etc. as needed

Receipt of revised purchase order from customer as needed

Follow up with customer on payment and open Accounts Receivable (AR) disputes

Maintain accurate notes on open AR and issues

Follow up on open Purchase Order (POs) and ensure invoice is received and updated

Order reviews and involvement of Project Management and/or Operation Management on issues that prevent order entry or invoicing per ABB procedures

Resolving of terms and conditions issues with project management when required

Creation of contract / order acknowledgement forms and signature as required

Full Cost Model (FCM) Modification as required for booking of projects and/or large orders

Complete adherence to SOX controls and notification to local management when SOX control is not performed

Qualifications for the role

• High school diploma and 2+ years of experience in business administration; alternatively, a special combination of education and experience and/or demonstrated accomplishments
• Microsoft Outlook
• Excel - intermediate skill level
• SAP: Knowledge of Customer Service and Project System Modules
• ABB Internal Database and Software
• ABB Group Policies and Directives
• ABB Local SOX Control Processes
• Ad hoc support of project and operations management
• Candidates must already have a work authorization that would permit them to work for ABB in the US

Benefits

• Retirement plan
• Life insurance
• Disability insurance
• Wellbeing program
• Healthcare plan

More about us

ABB Marine & Ports supplies worldleading technologies that are driving the evolution of sustainable shipping. Electrical propulsion, datadriven decision support and integrated solutions for ship and shore from ABB are paving the way to a zeroemission marine industry, providing greater efficiency and reliability to shipowners, and preparing vessels to meet the demands of tomorrow. Our automation and electrical solutions are making port and terminal operations safer, greener and more productive. ABB Marine & Ports operates in 26 countries and has 2,000 employees. www.abb.com/marine We look forward to receiving your application. If you want to discover more about ABB, take another look at our website www.abb.com. Equal Employment Opportunity and Affirmative Action at ABB ABB is an Equal Employment Opportunity (EEO) and Affirmative Action Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to their race, creed, color, ancestry, religion, sex, national origin, citizen status, age, sexual orientation, gender identity, disability, marital status, family medical leave status, or protected veterans status. For more information regarding your (EEO) rights as an applicant, please visit the following websites: https://www.eeoc.gov/sites/default/files/202210/EEOC_KnowYourRights_screen_reader_10_20.pdf https://www.dol.gov/sites/dolgov/files/OFCCP/pdf/paytransp_%20English_formattedESQA508c.pdf As an Equal Employment Opportunity and Affirmative Action Employer, applicants may request to review the Affirmative Action Plan of a particular ABB facility between the hours of 9:00 A.M. 5:00 P.M. EST Monday through Friday by contacting an ABB HR Representative at 18886947762. Protected veterans and qualified individuals with a disability may request a reasonable accommodation if you are unable or limited in your ability to use or access ABB's career site as a result of your disability. You may request reasonable accommodations by calling an ABB HR Representative at 18886947762 or by sending an email to [email protected]. Resumes and applications will not be accepted in this manner. #LIHybrid While base salary is determined by things such as the successful applicant's qualifications and experience, this position is expected to pay between $49,400 and $91,600 annually. myBenefitsABB.com