The Role
Lead and manage business administration and facilities across multiple regional offices, overseeing permits, assets, vendors, office fit-outs, fleet, compliance, and the Business Admin team while ensuring cost efficiency and regulatory adherence.
Summary Generated by Built In
RISE is on a mission to accelerate internet for the Philippines by providing excellent services and high-quality support to our business and wholesale partners. We focus on the efficiency of connectivity through initiatives like GetaFIX and Open Access Network, ensuring we maintain a benchmark for reliability and installation speed. Our culture is built on transparency and ownership, where team members are encouraged to exceed expectations and advance the country’s digital landscape together.
The Business Administration Manager is responsible for overseeing and strategically managing the administrative activities and facilities operations of the company, with a particular emphasis on business permitting, process creation, and implementation. This role involves leading the Business Admin team, managing facilities and assets, and supporting business processes across Manila, Cebu, Davao, Iloilo, and future offices.
Duties & Responsibilities
- Lead and manage the overall business administration function, including facilities management, maintenance, and asset management across all regional locations.
- Develop and coach the Business Admin and Facilities team, providing the guidance and support necessary for their professional growth and daily performance.
- Plan and execute office upgrades and facility improvements in existing and future sites, coordinating directly with contractors and internal stakeholders.
- Coordinate the procurement of IT peripherals, housekeeping, and kitchen consumables, including vendor negotiations and inventory management for all locations.
- Organize office operations and procedures, including approving supply requisitions and initiating policies that drive cost efficiency and productivity.
- Create safe and orderly office atmospheres by ensuring compliance with safety and regulatory requirements and resolving facilities-related inquiries or complaints.
- Manage all administrative documents, including business permits, contracts, certificates, and visas, to ensure the company remains in full regulatory compliance.
- Oversee the company fleet of owned or rented vehicles, managing repairs, maintenance, registrations, insurance, and driver utilization.
- Represent the Admin and Facilities department during customer or government audits and inspections, ensuring all reportorial requirements are submitted.
Qualifications
- Bachelor's Degree in Business Administration or any related field.
- Strong organizational skills to provide effective direction to the Business Admin team across multiple locations, with an emphasis on facilities management and office construction.
- Thorough understanding of office management processes, including office fit-out projects.
- Experience in assets and facilities management principles.
- Critical thinking and problem-solving skills.
- Ability to work well in a team-oriented environment, collaborating with contractors, suppliers, and internal stakeholders to achieve project objectives.
- Excellent time-management skills, with the ability to prioritize tasks and meet project deadlines.
- Strong interpersonal and communication skills, particularly in coordinating and managing external parties involved in office fit-out projects.
Attributes
- Exceptional communication skills to effectively interact with various stakeholders across multiple locations, particularly during office fit-out projects.
- Detail-oriented approach to ensure accuracy and quality in all administrative processes, with particular attention to project specifications and requirements.
- Strong leadership skills to guide and motivate the Business Admin team in different locations, fostering a collaborative and results-driven environment.
- Analytical mindset to assess situations and make informed decisions, particularly in the context of office fit-out projects, considering cost-effectiveness and efficiency.
Join the mission!
Be part of a growing mission-oriented business that requires new leaders who are proficient, proactive, and direct. Be rewarded with great colleagues, a supportive environment, a competitive salary, and a compensation package that includes HMO for you and your family. Flex time is offered for some roles and your teammates will be there to help as you further hone your skills and accomplish responsibilities. Make a difference and grow with us.
Skills Required
- Bachelor's Degree in Business Administration or related field
- Experience in assets and facilities management principles
- Thorough understanding of office management processes, including office fit-out projects
- Strong organizational skills to direct teams across multiple locations
- Experience coordinating contractors, suppliers, and internal stakeholders
- Procurement experience including vendor negotiation and inventory management
- Knowledge of business permitting, contracts, certificates, and regulatory compliance
- Fleet management experience (repairs, maintenance, registrations, insurance)
- Critical thinking and problem-solving skills
- Excellent time-management and ability to prioritize tasks and meet deadlines
- Strong interpersonal and communication skills
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The Company
What We Do
Our mission is to accelerate internet for the Philippines. RISE provides the best possible internet service experience to customers and works to continually improve our internet service characteristics, including speed, reliability, and overall quality. We focus on providing high-quality, competently supported internet services to enterprise, government, and educational clients. Upgrade to RISE.
