Role Purpose
This role is responsible for maintaining the accounts payable/accounts receivable schedule and filing system.
Leadership
This role has no official leadership responsibility, primarily leading by example.
Core Accountabilities
1. Set up new Vendor accounts ensuring that a W-9 is obtained. Maintain W-9 file and update yearly.
2. Ensure that Vendor Invoices are matched with contracts, purchase orders or corporate signatures.
3. Post payable invoices daily.
4. Prepare monthly AR statements.
5. Receive vendor payments for all AR customers
6. Reconcile vendor statements monthly
7. Issue and prepare checks, obtain signatures and prepare for mailing.
8. File invoices, statements and checks
9. Review 1099 Vendor reports quarterly for missing information.
10. Assist in preparation of year end 1099 reports.
11. Ensure all policies and procedures are followed as designated by the Hoffman Auto Group Privacy Act Policy.
12. Other miscellaneous duties and responsibilities as assigned.
QualificationsCompetencies and Qualifications
1. Basic AP/AR, bookkeeping and Excel knowledge.
2. Must be flexible, highly organized, possess excellent interpersonal and communication skills. Always leads by example with professional work ethic.
3. Regular on-time attendance is an essential function of this position to meet deadlines.
Skills Required
- Basic accounts payable and accounts receivable knowledge
- Bookkeeping knowledge
- Excel knowledge
- Flexible, highly organized work habits
- Excellent interpersonal and communication skills
- Regular on-time attendance to meet deadlines
What We Do
Founded in 1921, Hoffman Auto Group is a family-owned business operating multiple dealerships and collision centers across Connecticut and Vermont, offering sales and service for various automotive brands.
