Budget Specialist

JOB DESCRIPTION

POSITION TITLE:   Budget Specialist

DEPARTMENT:     Finance

FLSA STATUS:        Non-Exempt

PAY GRADE:           9

REPORTS TO:         Budget and Controls Manager

GENERAL DESCRIPTION OF DUTIES

The purpose of this position is to support the Agency’s needs by providing technical/financial support services and assistance to the Audit - Budget - Internal Controls Manager on a routine basis. Responsible for assisting with the preparation of budget documents for renewal grant applications, new grant applications, budget revisions and business projects. This includes related activities such as researching line item history and detail and making future projections based on current and historical spending patterns. This position requires active participation on project work teams, including taking the lead on certain projects and knowledge of accounting, budgeting, financial trend analysis and reporting to complete job functions.

SPECIFIC DUTIES AND RESPONSIBILITIES

ESSENTIAL JOB FUNCTIONS

The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in the class. The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position.

• Develop initial budget template for the preparation of new, renewal, or revised budgets.
• Review internal budgets for approval and ensure that it includes the following:  projection of staff allocations (wage and fringe), other direct costs, occupancy allocations, and indirect costs according to the Office of Management and Budget (OMB) guidelines and grant specifications.
• Verify all budget costs (salary, fringe, occupancy and line items) against payroll and historical financial records.
• Coordinate with Department Heads/Program staff to ensure their respective internal budgets (new, renewals, and budget revisions) are balanced prior to submitting to the Budget and Controls Manager for final review. 
• Conduct budget analysis in preparation of completing budget revisions.
• Formulate budget projections and make recommendations to Program Managers for adjustments and improvement of budget plans.
• Complete budget forms for renewal grant applications, new grant applications, budget revisions and other funding requests.

• Performs all other duties as needed or assigned.

MINIMUM TRAINING AND EXPERIENCE

Education: Bachelor’s degree in business preferred. A combination of education and experience may be substituted.

Experience: Two (2) years of related accounting experience in a nonprofit agency required. Three (3) years of experience in analytical and problem-solving skills preferred.

Knowledge: Knowledge of Generally Accepted Accounting Principles (GAAP) required. Understanding of Federal and State funding regulations preferred. Knowledge of Budgeting Developing, Finance and Payroll software preferred. Understanding of program operations, budgeting and financial management preferred. 

Skills: Ability to calculate and apply mathematical concepts required. Proficiency in MS Office Suite, advanced skills in Excel required. High degree of concentration and accuracy with adherence to strict confidentiality. Effective customer service and communication skills. Ability to multitask, problem solve, and take ownership of assignments. 

ADA COMPLIANCE

Physical Ability: Tasks involve sedentary to light work, involving some reaching, handling, fingering and/or feeling of objects and materials.

Sensory Requirements: Some tasks require visual perception and discrimination. Some tasks require oral communications ability.

Environmental Factors: Tasks are regularly performed without exposure to adverse environmental conditions, such as dirt, dust, pollen, odors, wetness, humidity, rain, fumes, temperature and noise extremes, machinery, vibrations, electric currents, traffic hazards, animals/wildlife, toxic/poisonous agents, violence, disease, or pathogenic substances.