Budget & Grants Analyst

Ivy Tech seeks a Budget & Grants Analyst to join the business office at our Evansville, IN campus. This role supports campus financial operations, ensures procurement and grant compliance, and partners with departments to maintain accurate and transparent budgets. This position reports to the Vice Chancellor of Administration, works closely with the Business Office Manager, and serves as the finance grant designee for the Evansville Campus.

Major Responsibilities:    

·        Ensure proper classification of procurement transactions and coordinate necessary adjustments with departments.

·        Assist with preparing monthly financial reports and distributing monthly reports to department managers.

·        Assist with the development of the campus’s annual budget and support staff in preparing budgets and budget justifications for new proposals.

·        Serve as the campus lead for compliance on purchasing, travel expenses, employee expense reports, and grants.

·        Assist with training new and existing employees on procurement policies and systems.

·        Serve as a purchasing card administrator for the campus

·        Review contracts for accuracy and ensure the contracts are entered into the College’s Contract Management System.

·        Prepare daily bank deposits and assist with the monthly cash and cash clearing account reconciliations.

·        Maintain gift and grant funds by tracking appropriate expenses, submitting invoices and processing checks to and from the foundation, notifying leadership of any issues.

·        Train project directors on reading and interpreting budgets in the finance system.

·        Provide guidance on financial grant management to project directors.

·        Collaborate with the College’s Sponsored Programs (Grants) office on grant requirements, budget approvals, and post award compliance expectations.

·        Learn and apply grant workflows within the College’s finance system, including routing, approvals, and post award monitoring.

Hiring Range:

• This role is budgeted between $45,000 and $55,000 per year.

Work Hours:  

• Typical business work hours, may be adjusted during peak times.

Minimum Qualifications:

·        Bachelor's degree in Accounting or Finance or 4-6 years of related experience

·        This is an in-person position with the potential for limited hybrid flexibility after successful onboarding.

Preferred Qualifications:

·        Previous experience in a higher education institution or nonprofit organization.

Ivy Tech is committed to supporting the well-being, growth, and financial security of our full-time faculty and staff. Our comprehensive benefits package includes:

Health & Wellness

• Multiple medical plan options paired with a Health Savings Account with a generous employer contribution

• Dental plan with no-cost preventive services and coverage for orthodontia

• Vision plan with low-cost exams and allowances for glasses or contact lenses

• Employee Assistance Program offering no-cost confidential counseling sessions, legal consultations, financial planning consultations, and other resources

• Wellness program with opportunities to earn $250 in Wellness Rewards

• Flexible Spending Accounts for healthcare (limited purpose) and dependent care

Retirement & Financial Security

• 10% employer retirement contribution, fully vested after two years

• Basic life insurance equal to annual salary paid by the College, with optional supplemental coverage

• Short-term and long-term disability benefits

Educational Benefits

• Fee remission for employees, spouses, and dependent children

• Tuition assistance for undergraduate, graduate, and doctoral programs

• Paid professional development opportunities

Work‑Life Balance

• Generous paid time off, including vacation, sick leave, holidays, and winter recess

• Flexible work arrangements where available

• Paid childbirth recovery leave (8 weeks)

• Paid parental leave (4 weeks)

Additional Perks

• Eligibility for Public Service Loan Forgiveness

• Additional discounts on gym memberships, transportation, and various retail services

Ivy Tech is proud to offer benefits that support your health, your family, and your future—because when our employees thrive, our students and communities thrive too. For more information on Ivy Tech Benefits, visit https://careers.ivytech.edu/benefits.

Note: Employees who re-hire with the College within 180 days of leaving a full-time position with the College may be eligible for additional benefits depending on their bridged seniority date.

Ivy Tech Community College is an accredited, equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, national origin, marital status, religion, sex, gender, sexual orientation, gender identity, disability, age or veteran status. As required by Title IX of the Education Amendments of 1972, Ivy Tech Community College does not discriminate on the basis of sex, including sexual harassment in its educational programs and activities, including employment and admissions. Questions specific to Title IX may be referred to the College’s Title IX Coordinator or to the US Department of Education Office of Civil Rights.