Budget and Data Coordinator

DepartmentCriminal Justice & Criminology

About MSU Denver

MSU Denver enrolls over 16,000 students, where nearly 60% are first generation and over 55% are students of color. Located in downtown Denver, we are a designated Hispanic Serving Institution (HSI) and the only Seal of Excelencia certified institution in Colorado. As the third largest institution of higher education in Colorado and the only institution with an open access mission, MSU Denver is a model university for today’s college students. The University serves the most diverse undergraduate student population in the state, as well as the most first-generation students and Deferred Action for Childhood Arrivals students. MSU Denver is particularly interested in applicants who have experience working with students from diverse backgrounds and a demonstrated commitment to improving access to higher education for under-represented and historically minoritized groups.

About the Department of Criminal Justice and Criminology

The Department of Criminal Justice and Criminology offers three different degree programs, which include a BS in Criminal Justice and Criminology, BS in Cybersecurity, and MS in Cybersecurity. Our programs seek to prepare professionals who are critically educated, socially intelligent, ethically aware, and culturally sensitive. Our diverse team consists of 12 full-time faculty with various professional and research backgrounds, two dedicated and talented staff members, and a group of part-time affiliate faculty with a depth of industry experience. Faculty and staff in the department lead and serve students with humanity, equity, and inclusivity. For more on the department, please visit: https://www.msudenver.edu/criminal-justice-criminology/.

Position Summary

The Department of Criminal Justice & Criminology (CJC) at MSU Denver is seeking a Budget and Data Coordinator. CJC is a rapidly growing academic unit consisting of undergraduate and graduate education and includes the Master of Cybersecurity, Bachelor of Science in Criminal Justice and Criminology, and Bachelor of Science in Cybersecurity. The coordinator provides support with purchasing, payroll, expense reporting, and budget reconciliation for department expenditures and externally funded projects. This position also works collaboratively on CJC’s administrative support team to help with events and assist Graduate Admissions team members with the use, knowledge, and implementation of various technology solutions, including Banner, Slate or other admission tools.

The Budget and Data Coordinator works in collaboration with the CJC Administrative Assistant and the Cybersecurity Program Manager and must be able to work effectively as part of a team. The coordinator reports directly to the Department Chair and will initiate best practices associated with all administrative initiatives to enhance department functioning. The coordinator must be able to adapt to a rapidly changing and growing Department, anticipating the needs of the key responsibility areas and strategic goals of CJC and modifying activities and processes accordingly. 

Responsibilities 
 
Budget Support & Accounting Services - 80%

The Budget and Data Coordinator must have a high attention to detail and ability to multitask to support financial tracking and accounting activities in the Department that consist of State funds. The Department directly manages over $350,000 annually, and the coordinator tracks and reports on expenditures in several categories including materials and supplies, travel, grants and scholarly awards approval and spending, professional development funding, student employment budgets etc. This role assists with processing of student stipends and scholarships with the Sponsored Projects Accounting and Compliance Office, Financial Aid, and Accounts Payable. This position must be well-versed in university accounting and travel policies and procedures set forth by MSU Denver, the State of Colorado, and external funding sources. 

This position supports faculty, staff, and students by processing accounting and travel paperwork documentation and purchasing materials and supplies with an eye to continual improvement in the effectiveness of this area. The coordinator will meet with staff and faculty to plan professional development purchases and travel arrangements and will track these expenditures in line with the departmental budget. The coordinator works to improve documentation and tracking processes in Workday, Excel, and Banner. The successful candidate will be able to flex when procedures and staff change, as can happen frequently.

Data Support - 10% 

Collaborate and partner with the Administrative Assistant, Cybersecurity Program Manager, and Cybersecurity Program Director with a variety of processes including:

• Managing database systems for communications such as Slate, as well as maintaining up-to-date and accurate student records
• Assisting in email campaigns, texting, or automated/scheduled messages for prospective students, parents, counselors, and other audiences
• Helping maintain automated processes in Slate and ensuring all functions are working as required
• Troubleshooting minor computer issues and serving as assistant liaison with IT to resolve issues
• Assisting Graduate School applicants by troubleshooting application checklist issues

Other specific data support duties may include, but are not limited to: 

• Creating digital forms for use by prospective students and admissions committee
• Importing documents and other materials into the database system from external sources
• Assisting with the maintenance of user permissions for database system access
• Maintaining a section of the prospect, inquiry and applicant records including entering appropriate application data into database, requesting missing credentials, and responding to phone inquiries and/or emails related to applications
• Informing supervisor of application process questions or feedback to ensure consistent procedures
• Processing withdrawal notifications pertaining to applications
• Assuming additional application processing tasks as needed by the Admissions Committee 
• Creating and maintaining Alumni database 

 Perform Other Duties as Assigned - 10% 

• Serving as backup office coverage only as needed (front desk duties, data entry, etc.)
• Assisting with recruiting events

 
Job Knowledge, Skills, and Competencies 

• Ability to adapt to changing priorities and meet competing demands for information and services with a high attention to detail and in relatively short time spans 
• Ability to accurately manage multiple tasks simultaneously and meet deadlines
• Ability to build positive relationships and demonstrate commitment to collegiality and mutual respect 
• Ability to work independently and as part of a team
• Computer and technological proficiency with the ability to learn new systems, software, and tools
• Intermediate-level proficiency with the full Microsoft Office Suite, including Teams 
• Strong work ethic, initiative, and accountability 
• Effective verbal and written communication skills
• Demonstrated ability to act ethically and in compliance with university policies and procedures
• Exceptional time-management skills

 Required Qualifications

• Bachelor’s degree or equivalent work experience in a financial and administrative support setting (if you plan to use the equivalence option to establish qualified status, please note that one year of education is equal to two years of experience)
• Minimum one year experience with:
  • Administrative support
  • Accounting
  • Proficiency with Microsoft Excel, including formulas and pivot tables
  • Confidence in identifying and communicating concerns about errors and efficiencies
  • Data management and/or record keeping
  • Purchasing

Important Note: Successful applicants will ensure their resumes clearly demonstrate that their work experience describes how they meet all required qualifications.

Preferred Qualifications

• Master’s degree
• Three years’ experience with budgets and or accounting
• Demonstrated ability to give attention to detail in maintaining clear and complete fiscal records
• Experience with Banner forms navigation, preferably with Banner Finance forms
• Experience with Workday
• Experience with grant accounting and reporting
• Experience with University Purchasing protocols
• Secure file upload experience (like Liquid Files)
• Accounting experience in a higher education setting
• Experience supporting online programming activities
• Experience and sensitivity to the educational needs of a diverse urban population including first generation college students and historically under-served
• Experience creating promotional marketing materials or communications

We encourage you to apply even if you do not meet every preferred qualification. We are most interested in finding the candidate who will best contribute to our Department and the University.

Schedule Information

• Full-time, 40 hours/wk
• Exempt
• Days of the Week: Monday - Friday, 8:00 am - 5:00 pm
• Evenings and Weekend Work: On occasion for events
• Hybrid Schedule with 3 days in person in office and 2 remote days
• Travel: Rarely, except for professional administrative conferences and training 

Salary for Announcement

Under Colorado law, MSU Denver is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range takes into account a variety of factors including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.

The full salary range that the University reasonably expects to pay for this position is $45,300 - $68,000. 

This position is paid monthly and is eligible for MSU Denver benefits.

How To Apply

Electronic submissions are required. Candidates must electronically submit the following:

• Resume
• Cover letter describing relevant job experiences as they relate to listed job qualifications and interest in the position
• A list of three professional references and their contact information. At least one reference must be a supervisor (either current or former)

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Please apply by visiting https://msudenver.wd1.myworkdayjobs.com/MSUDenver and searching for JR103083.

Official transcripts will be required of the candidate selected for hire. 

Deadline

Applications accepted until position filled; priority given to applications received by Tuesday, October 15, 2024.

Closing Date

Open Until Filled

Posting RepresentativeTanya Rogowsky

Posting Representative Email[email protected]Benefits

The University’s benefits package is comprehensive and offers medical, vision and dental, free RTD pass, tuition reimbursement, as well as a life and supplemental insurance plans, retirement plans and other programs, such as access to a long-term disability (LTD) plan. Visit MSU Denver’s benefits website to learn more.

For a brief overview, please see: https://www.msudenver.edu/wp-content/uploads/2024/01/MSU-Benefit-Summary.pdf. 

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at [email protected].

Diversity Statement

Metropolitan State University of Denver is a unique, access-oriented campus community that values diversity, equity, and inclusion in all its forms. Our student population consists of nearly 58% first generation students and over 50% students of color. We are a designated Hispanic Serving Institution located in downtown Denver.

We create an equitable learning and working environment in concert with individuals who consistently demonstrate commitment to equity and inclusion. We greatly value the diverse identities and perspectives of our students, faculty, and staff and recognize that in order to achieve a just and equitable society, diversity must go beyond simple representation. It requires critical inquiry and dialogue and a commitment to action. We strive to provide a culture of belonging for all community members to achieve personal and professional success.