Budget Specialist (Updated)

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Position Summary:

Florida Atlantic University is seeking a Budget Specialist – Boca Raton, FL.

The Financial Affairs Budget team at Florida Atlantic University plays a critical role in maintaining the accuracy, integrity, and transparency of the university’s financial records. This OPS/temporary position supports the university’s preparation of regular financial reports detailing budgetary performance and key financial metrics. Analysis of financial variances and trends, providing timely reports to management. Join FAU as we continue our Race to Excellence and contribute to the financial stewardship that supports our students, faculty, and institutional mission.

Summary of Responsibilities includes:

• Assist in developing, implementing, and managing the University's $750M annual operating budget.

• Independently applies expert use of Excel; collects data, obtains extracts from the University’s ERP system, and refreshes all data in the university’s budget software.

• Serves as a team member responsible for approving new budgetary funds and organizations, maintaining a hierarchy of funds/organizations, and establishing/maintaining the budgetary structure and coding of individual budget funds and accounts to facilitate reporting and controls in accordance with standards and University needs.

• Establishes effective communications systems with relevant departments for ongoing updates.

• Works closely with University financial managers to understand their needs and recommend solutions to emerging issues relative to Position Control and Budgetary Account Control guidelines and departmental needs.

• Develops and provides training to and solicits input from university users. Recommends improvements in the University’s interests and implements approved changes.

• Analyze financial variances and trends, providing timely reports to management.

• Prepare regular financial reports detailing budgetary performance and key financial metrics.

• Present financial information to relevant stakeholders, providing insights and recommendations for improvement.

• Assist in preparing financial statements and reports for internal and external use.

• Perform other job-related duties as assigned.

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Minimum Qualifications:

Bachelor’s degree from an accredited institution with 2 years of appropriate experience in the related field required.
Proficiency in Microsoft Excel, including advanced functions such as pivot tables, VLOOKUP/XLOOKUP, formulas, and data visualization tools to support financial analysis and reporting.
Experience working in a higher education environment is preferred, particularly with an understanding of academic and administrative structures, budgeting processes, and compliance requirements within public or nonprofit institutions.
Familiarity with Workday, especially in the areas of finance, human resources, or budgeting modules, is highly valued.
The candidate should be comfortable navigating Workday's interface, generating reports, and utilizing the system for financial planning and operational support.

Salary:

$40,0000 a year.

College or Department:

DFA: University Budget Office

Location:

Boca Raton

Work Days and Hours:

Monday - Friday, 8:00 a.m. - 5:00 p.m., with additional hours during the fiscal year's peak period.

Application Deadline:

2026-05-04

Special Instructions to Applicant:

This recruitment has been reopened; all previous applicants are still under consideration and need not reapply. This position may close without prior notice.
Update to Position: Change to Minimum Qualifications. Previously, a Bachelor’s degree from an accredited institution in Finance, Accounting, or Business Administration was needed.
Update to Position: Update Job Title from Budget Analyst to Budget Specialist.
Temporary positions are not established positions and are paid from OPS funds. Temporary positions are usually not eligible for benefits and retirement; however, they may be eligible for health insurance coverage depending on the average hours worked per week. They provide full-time or part-time employment in an exempt or non-exempt employment situation based on job duties and salary in accordance with the Fair Labor Standards Act (FLSA). Temporary positions do not have layoff rights and may be terminated without prior notice. Applicants hired into Temporary positions may apply for a regular appointment should a vacancy become available.
APPLICATION DOCUMENTS REQUIRED:
Resume

OFFICIAL SEALED TRANSCRIPTS REQUIRED:
Final candidate will be required to have official, sealed transcripts and original NACES evaluation, if applicable, sent from their educational institution to Human Resources prior to the start of employment.

PRE-EMPLOYMENT SCREENINGS REQUIRED:
Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Employment screenings may include a criminal background check (level I and level II), motor vehicle check, credit check, reference checks, and alcohol and drug screening checks.

REQUEST FOR ACCOMMODATIONS:
Individuals with disabilities requiring accommodations may contact Human Resources at 561-297-3057. For inquiries concerning employees, job applicants or other available accommodations, please email [email protected] or call the Office of Civil Rights and Title IX at (561) 297-3004.