Budget Analyst

POSITION SUMMARY:

The Budget Analyst is the primary day‐to‐day contact for the financial and operational matters detailed below. They interact regularly with agency finance, production and account teams as well as OSS and clients where appropriate. The Budget Analyst is responsible for proactive job cost management and for the successful completion of tasks for their assigned clients. They must understand and comply with Client Contracts as they relate to compensation, billing, compliance, financial reporting and other deliverables.

ESSENTIAL FUNCTIONS:

• Day‐to‐Day Financial Administration of Accounts
• Job maintenance (opening, closing and locking jobs as appropriate)
• Proactively monitor all billable and non‐billable jobs
  • Monitor open and close dates on jobs
  • Create non‐production estimates and follow up on approval status and necessary revisions
  • Oversee and report on estimate s actual for all jobs, taking appropriate action when WIP is at risk
  • Monitor OOP expenses and prepare necessary job‐to‐job expense transfers
  • Monitor open purchase orders and ensure vendor invoices are received timely
  • Continually monitor WIP exposure
  • Monitor labor hours against correct jobs and prepare transfers as appropriate
  • Effectively communicate job numbers to teams as appropriate
  • Communicate areas of concern and follow up until resolved
• Schedule and conduct monthly billing/job status meetings
• Coordinate monthly billings with OSS – ensure billing is completed timely and within client billing deadlines, check invoices for accuracy and ensure the integrity of client billing contract requirements
• Maintain Client Budgets and internal agency estimates
• Work with all parties to ensure persuasive evidence is in place for revenue recognition
• Meeting bi-monthly to assist in revenue assignments by office
• Update and maintain reconciliation documentation for presentation to the client
• Amend contract documentation and provide to Finance Director
• Assist in contract review
• Work with account teams to handle overall client budget including actuals vs budget
• Participate in or attend client calls as required
• Provide additional reporting as necessary
• Work with Client/Account team to prepare quarterly/annual accruals
• Ad hoc Reporting and Miscellaneous Client Specific Duties as Required
• Regular and reliable attendance required
• Ability to work onsite in an office environment with limited remote work alternatives, consistent with applicable law

EDUCATION, SKILLS AND EXPERIENCE REQUIREMENTS:

• BA preferred or equivalent experience required
• Highly proficient in Excel (vLookup, pivot tables, etc,)
• Superior verbal and written communication skills
• Ability to multi‐task and prioritize
• Superior problem-solving and decision-making skills
• Ability to understand scope of projects assigned
• Ability to think critically about issues
• Ability to work under pressure

BENEFITS OF JOINING IPG:

One of our primary goals is to support the health and well-being of you and your family. Our compensation plan includes the following benefits, in addition to many others:

• Healthcare Options
  • Medical
  • Dental
  • Vision
  • Prescription
• Dependent and Health Care Flexible Spending Accounts
• 401(k) savings plan with company match
• Flexible based Paid Time Off
• Employee Assistance Program
• Legal Assistance Plan
• Tuition Reimbursement
• Employee Stock Purchase Plan
• Exclusive discounts on cell phones, gyms, and everyday purchases

IPG is an equal opportunity employer and we value diversity inclusion and equity at our company. We provide equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, creed, national origin, gender, sexual orientation, age, gender identity, marital status, citizenship, disability, genetic information or veteran status or any other basis prohibited by applicable federal, state or local law.