Brazil - Administrative Services Coordinator

You Belong Here…Wherever in the World you find yourself.

We celebrate our wins as one team of many great people!

With a vision for a connected world, Inchcape relies upon the expertise, diversity, and global network of our over 3,000 professionals, spread across 60 plus countries and in over 240 offices to help our partners connect to a smoother, smarter ocean.

We empower our people, and our values are at the center of everything we do, and the successful candidate will be expected to demonstrate and fully adopt these:

Global Perspective – we connect the world and see the bigger picture.

The Power of People – we rely on the strength of local agent knowledge and relationships.

Progress – we adopt new thinking and push for positive change in our industry.

We know what matters. We never stand still. We always reach for more.

#WeAreInchcape

Business Need / Purpose of Role:

The Administrative Services Coordinator is responsible for providing strong and reliable support to HR department in all HR related matters and other ad hoc projects. This role is also the main person in-charge of office administration to ensure day-to-day operations in the office are handled efficiently and in an organized manner. 

Objectives & Measurement – Key Responsibilities

Office Administrator

• Management of minor maintenance and other services related with the office Rio
• Assistance with flights, hotel reservations and other services when it is needed.
• Focal Point for Building Administrators/Employees requests.
• Management of Cleaning Service.

HR Support Role

• Maintenance of HR System (BambooHR).
• Support and collaborate with HR Manager in HR tasks (recruitment, performance reviews, communications, reporting).
• Organization of internal events (i.e. celebrations, birthdays).
• Coordination with other departments about QHSSE requirements (clothing, PPE, office layout)

Other Tasks

• Support other departments outside of HR, for specific requests previously arranged with HR Manager/Business Partner.
  

Knowledge, Skills, and Abilities:

• Good interpersonal skill and able to interact with all levels of staff.
• Excellent organizational skills with keen attention to detail and the ability to prioritize multiple tasks in a high-pressure setting.
• Proven tact and discretion in handling sensitive and confidential information.
• Positive work attitude and display of initiative in problem solving.
• Ability to work independently and multi-task efficiently.
• Proficiency in HRIS systems and Microsoft Office applications.
• Must be detail oriented, highly organized and able to manage multiple priorities.
• Balance multiple tasks, changing priorities & operate within a deadline-oriented environment.

Education, Qualifications, Certifications, and Licenses

Education/Experience:

• High School diploma or GED equivalent required.
• Minimum of 2-3 years of experience in an HR support role, office management or administrative role
  
• Bilingual (English/Portuguese) preferred.

Why Inchcape Shipping Services?

We believe in building a diverse and high performing workforce, that works together to provide our partners with the exceptional service they deserve. To reach the highest standards we depend on our people, their welfare, training, and expertise. We realize the value of the diversity of our people and know that their unique experiences, skills, and passions – strengthens the organization, stimulates creativity, and promotes the exchange of ideas – helping you to build a rich and rewarding career.

What you’ll get:

We understand that different families have different needs, which is why we’re always evolving our benefits to accommodate our employees.

In addition to our traditional benefits and perks, we sponsor various events throughout the year. And we provide a culture based on learning, the support of an engaged team, and an inclusive environment where all employees are valued.  

We also encourage a better work-life balance with our flexibility. While we know in-office collaboration is critical to our vision, we recognize that not all work needs to be done within an office environment, full-time. With consistent communication and digital collaboration tools, Inchcape has enabled our employees to find a balance that feels fulfilling and productive for each individual situation. 

• Generous time off and paid holidays
• Performance and Recognition – You are rewarded for achieving success by merit increases and reaching milestones.
• Career growth and opportunities for promotions. We develop and hire from within!
• Plus, much more!

We have you covered for anything life could throw your way.

Deciding where you want to work is an important decision. Choosing a company that support your professional and personal goals is essential. Inchcape provides the resources, culture, and leadership you need to be successful, to build something you’re proud of, and take advantage of all the future holds.

Follow us on LinkedIn, Facebook, Instagram, and X to meet our employees and see what makes us who we are.

Who you are is who we are.

Inchcape is committed to the full inclusion of all qualified individuals. All qualified applicants will receive consideration for employment without regard to race, color, religion or belief, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. Inchcape encourages applicants of all ages.  As part of this commitment, Inchcape will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed, please email [email protected] describing the accommodation.

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