Brand Management - Executive Assistant

Job Description

Who We Are

Creative Artists Agency (CAA) is the leading entertainment and sports agency, with global expertise in filmed and live entertainment, digital media, publishing, sponsorship sales and endorsements, licensing, media finance, consumer investing, fashion, trademark licensing, and philanthropy. Distinguished by its culture of collaboration and exceptional client service, CAA’s diverse workforce identifies, innovates, and amplifies opportunities for the people and organizations that shape culture and inspire the world. The trailblazer of the agency business, CAA was the first to build a sports business, create an investment bank, launch a venture fund, found technology start-up companies, establish a philanthropic arm, build a business in China, and form a brand marketing services division, among other innovations.

The Department

CAA Brand Management is the licensing and consumer products division of Creative Artists Agency. We support iconic talent and brands with their expansion into new consumer product categories, experiences, and territories. We do this by partnering our clients with the world’s leading manufacturers, wholesalers, retailers, and operators, through licensing, strategic partnerships and joint ventures. Operating in 20 countries worldwide, we work as part of our clients’ teams to build revenue-generating and storytelling brand extension programs across all categories and channels of distribution.

The Role

We are seeking an Executive Assistant to support a senior executive in our Brand Management division. The Assistant plays a critical role within the team and requires a highly organized individual with strong interpersonal skills and exceptional attention to detail. The ideal candidate will have over three years of experience working directly as an Assistant with senior/executive management, the ability to multi-task, think critically, operate efficiently, in a fast pace environment.

Responsibilities

• Maintaining and coordinating the Executive’s extensive domestic and international business travel arrangements, including accommodations, transportation, reservations.

• Managing calendars and booking and rescheduling multiple meetings, in multiple time zones, and understanding dependencies between meetings.

• Proactively ensure tasks are being followed up and executed in a timely manner.

• Preparing the Executive’s expense report and managing department invoices.

• Ability to work flexible hours based on the needs of the business in multiple markets.

• Assisting with research, and compiling information as needed.

• Maintaining the company office in Miami and handling minimal duties relating to office management and oversight.

Qualifications

• BA/BS from an accredited University or College, or equivalent experience

• 3-5+ years of executive assistant experience

• Detail-oriented and extremely organized

• Unimpeachable integrity and ability to maintain confidential and sensitive information

• Proficient in Microsoft Outlook, Excel, and Word

• Adept at problem solving and thinking quick on his/her feet

• Ability to perform well under pressure

• Critical thinker and extremely proactive

Location

This role will be based in our Miami Beach, Florida office.

Compensation

The base hourly rate for this position is in the range of $30.00 - 35.00. This position also is eligible for benefits and discretionary bonus. Ultimately, wages may vary based upon, but not limited to, relevant experience, time in role, business sector, and geographic location, among other criteria. Please talk with a CAA Recruiter to learn more.

Please provide complete and legible information. An incomplete application may affect your consideration for employment.

Creative Artists Agency, LLC (the “Company”) is committed to a policy of Equal Employment Opportunity and will not discriminate on the basis of race (inclusive of traits historically associated with race, including hair texture and protective hairstyles), color, religion, creed, gender or sex (including pregnancy, childbirth, breastfeeding or related medical conditions), national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information, family and medical care leave status, military or veteran status, marital status, family status, sexual orientation, gender identity, gender expression, political affiliation, an employee’s or their dependent’s reproductive health decision making (e.g., the decision to use or access a particular drug, device or medical service), or any other characteristic protected by applicable law.

The Company also complies with the Americans with Disabilities Act and applicable state and local laws with regard to providing reasonable accommodation for qualified individuals with disabilities.

CAA does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by CAA to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that CAA will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity.