Bookkeeper

Responsibilities:

• Record Financial Transactions:
• Accurately record all financial transactions, including sales, purchases, receipts, and payments, in the company’s accounting software.
• Ensure all transactions are properly categorized and coded according to the company’s chart of accounts.


• Manage Accounts Receivable and Accounts Payable:
• Monitor accounts receivable, generate invoices, and follow up on overdue payments.
• Process supplier invoices that are approved to pay to ensure payments are on time, avoiding late fees.
• Reconcile accounts receivable and accounts payable with bank statements and internal records.
• Maintain customer and supplier records including current contact details.


• Bank Reconciliation:
• Reconcile bank statements with the company’s internal records on a regular basis.
• Identify and resolve discrepancies between bank statements and accounting records.


• Payroll Processing:
• Prepare payroll for approval
• Process payroll, ensuring employees are paid accurately and on time.
• Calculate and withhold taxes and other deductions, ensuring compliance with payroll laws and regulations.
• Maintain records of employee earnings, deductions, and tax withholdings.
• Maintain PTO requests.


• Maintain the General Ledger:
• Update and maintain the general ledger with accurate and up-to-date financial information.
• Post journal entries, including accruals, deferrals, and adjustments.
• Ensure all entries are balanced and the ledger reflects the company’s financial transactions accurately.


• Prepare Financial Statements:
• Prepare basic financial statements, such as the income statement, balance sheet, and cash flow statement.
• Ensure financial statements are prepared in accordance with generally accepted accounting principles (GAAP) or other relevant standards.


• Tax Compliance:
• Prepare and file tax returns, including sales tax, payroll tax, and other relevant taxes.
• Maintain accurate records for tax purposes and ensure compliance with all tax regulations.
• Assist with tax audits by providing necessary documentation and explanations.


• Assist with Budgeting and Forecasting:
• Support the preparation of budgets and financial forecasts.
• Monitor actual performance against budgeted figures and report variances to management.
• Provide financial insights to support decision-making and financial planning.


• Support Internal and External Audits:
• Assist with internal and external audits by providing accurate financial records and documentation.
• Implement recommendations from audits to improve financial processes and controls.


• Maintain Accurate Financial Records:
• Organize and maintain financial documents, including receipts, invoices, and bank statements.
• Ensure financial records are stored securely and are easily accessible for audits and reviews.

Qualifications:

• Proven experience as a Bookkeeper or in a similar role.
• Demonstrated QuickBooks Proficiency.
• Demonstrated ERP Proficiency.
• Strong understanding of GAAP and financial reporting.
• Excellent attention to detail and accuracy in financial record-keeping.
• Strong organizational and time-management skills.
• Ability to work independently and as part of a team.
• Excellent communication skills, both written and verbal.