Bookkeeper

It's fun to work in a company where people truly BELIEVE in what they're doing!

We're committed to bringing passion and customer focus to the business.
 

Responsible for the accurate and timely processing of vendor invoices and expense reimbursements across multiple entities. This role is part of a team that collectively supports multiple business entities and requires a high degree of attention to detail, responsiveness and discretion. 

Duties and Responsibilities

Accounts Payable Processing:
•    Review, code, and process vendor invoices in accordance with internal control policies and approval workflows.
•    Three-Way matching.
•    Identify, research and resolve any errors on invoices.
•    Reconcile vendor statements and resolve discrepancies.
•    Create intercompany billbacks and prepare Customer invoices.
•    Perform cash deposit postings.
•    Perform monthly bank reconciliation of the assigned bank accounts.
•    Ensure timely and accurate payment of invoices via check, ACH, or wire.
•    Establish and maintain vendor records, including W-9’s and payment instructions.
•    Monitor AP email inbox and respond to internal and external inquiries on a timely basis.
•    Create pdfs that include final invoice and payment documentation, save in AP folder on network, and upload into accounting software on a weekly basis.
•    Assist with voiding checks and reissuing as needed.
•    Serve as primary point of contact for vendors, maintaining professional and service-oriented relationships.
•    Provide backup support for other AP employees when out of office.
•    Assist with various ad-hoc requests and projects.

Education, Skills and Experience             
•    Bachelor’s degree in accounting/finance or related.
•    High attention to detail and accuracy in data entry.
•    Ability to identify discrepancies and resolve issues proactively.
•    Outstanding organizational, administrative, and problem-solving skills.
•    Ability to manage multiple deadlines in a fast-paced environment.
•    Team player with positive attitude and willingness to help other employees as needed.
•    Ability to establish and maintain good working relationships with vendors and internal teams.
•    Experience in manufacturing business is preferred. 
•    Experience with accounting/ERP systems (e.g. Navision or Business Central 365) is a plus but not required.
•    Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams)
•    Intermediate proficiency in Microsoft Excel preferred (e.g. VLOOKUP, pivot tables, etc.).
•    Comfortable learning new systems and tools.

Physical Requirements
This position requires the ability to sit for extended periods while performing computer-based work; frequently use a computer, keyboard, and mouse; read and review documents and computer screens; communicate effectively in person and by telephone; and occasionally stand, walk, bend, reach, or lift office materials weighing up to 20 pounds.

Travel Requirements
Occasional travel may be required, up to 10% of the time, for company meetings, training, professional development, or other business-related activities.