The Role
The Bookkeeper will manage financial records, perform reconciliations, process transactions, and maintain customer accounts, ensuring accurate reporting and smooth operations.
Summary Generated by Built In
Are you an energetic professional with a passion for numbers?
Outsourced CFO is recruiting for a detail-oriented and motivated Bookkeeper to support the accurate management of financial records and day-to-day bookkeeping functions.
This role plays a key part in ensuring financial accuracy, smooth processing of transactions, and reliable reporting, while working closely with a dynamic team and supporting clients operating in the USA market.
Key Responsibilities:
Cashbook & Reconciliations
- Record, process, and reconcile cashbooks, debtors, creditors, assets, and inventory
- Perform balance sheet reconciliations, including loan accounts and prepayments
- Prepare supporting schedules and documentation under supervision
Banks & Credit Cards;
- Receive and allocate payments in QuickBooks Online (QBO)
- Record deposits accurately
- Code all credit card transactions to the correct Chart of Accounts (COA)
- Reconcile bank and credit card statements at month end
Vendors & Job Costing
- Capture all vendor invoices and bills accurately
- Perform month-end job costing for installed jobs
Customers & Accounts Receivable
- Set up and maintain customer records
- Prepare customer estimates, record change orders, and generate invoices
- Maintain accurate and up-to-date accounts receivable for installed customers
General Bookkeeping & Reporting
- Ensure transactions are correctly recorded in supplier, customer, and general ledgers
- Post accountant-provided journal entries
- Reconcile balance sheet accounts at month end
- Prepare supporting schedules and month-end documentation
- Deliver accurate month-end profit and loss statements with commentary on key profit KPIs
- Assist with additional bookkeeping tasks as required
Relationships & Communication
- Engage with clients to build strong, professional relationships
- Collaborate with POD team members to ensure accurate transaction recording and clarify uncertainties
Requirements
Qualifications & Experience:
- Proven experience embedding AI tools into your daily workflow to solve problems and drive results. You must be able to demonstrate measurable impact—such as time saved, errors reduced, or client value added—rather than just theoretical knowledge.
- Minimum of 2 years of bookkeeping experience
- Proficiency in QuickBooks is ideal, we will also provide required training
- Strong attention to detail and organizational skills
Ideal Candidate:
- Energetic and eager to contribute to a dynamic team
- Able to work independently and meet deadlines
- Willingness to work flexible hours to accommodate USA time zone - 9h00 - 18h00 and 10h00 - 19h00
Our OCFO values:
- Family First
- Integrity Matters
- Switched on Thinking
- Excellence in Everything
- Growth and Success
Skills Required
- Minimum of 2 years of bookkeeping experience
- Proficiency in QuickBooks, ideal but training is provided
- Strong attention to detail and organizational skills
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The Company
What We Do
Outsourced CFO offers founders financial management services including CFO Services, Cloud Accounting, Automation Services & Talent Solutions, building world-class finance functions for scaling companies.
