Bookkeeper-Community Corrections

Location:

Hamilton County is one of Indiana’s fastest growing, highest educated and wealthiest counties in the state and the Midwest. Two-thirds of the workforce lives and works in the county -- a percent that has remained constant since 2010.  Hamilton County is continually recognized in rankings ranging from “Best Cities to Relocate To” and “Best City to Raise a Family” to “Healthiest County in Indiana” and “Happiest Suburbs in the Nation”.  Come be a part of all Hamilton County has to offer as we work together to serve the citizens of Hamilton County.

Job Description:

POSITION DESCRIPTION

COUNTY OF HAMILTON, INDIANA

POSITION: Bookkeeper

DEPARTMENT: Community Corrections

WORK SCHEDULE: 8:00 am to 4:30 pm, M-F

STATUS:  Full-time

FLSA STATUS: Non-exempt

HOURLY RATE: $ $25.8677 per hour

To perform this position successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed in this document are representative of the knowledge, skill, and/or ability required.  Hamilton County provides reasonable accommodation to qualified employees and applicants with known disabilities who require accommodation to complete the application process or perform the essential functions of the job, unless the accommodation would cause an undue hardship.

Incumbent serves as Bookkeeper for Community Corrections, responsible for performing various bookkeeping and clerical functions, and assisting department personnel.

DUTIES:

Receives and processes various receipts, such as participant fees, vending money, refunds, and grant reimbursements, including calculating, collecting, providing receipts, posting in ledger and computer, preparing collections report for Auditor, and preparing/depositing in bank daily.

Maintains manual ledger of payments for all participants, and mails notices of delinquent accounts monthly as needed.

Maintains current fund account balances in manual ledger and computer, and reconciles with Auditor's records monthly. Prepares financial reports as required or assigned

Performs various clerical duties as assigned or as needed, such as preparing correspondence and other documents. Assists department personnel as requested.

Periodically assists Administrative Assistant by preparing and processing department payroll, including reviewing time cards, posting hours worked, calculating and posting leave on attendance record and on computer, and preparing and submitting voucher to Auditor. As well as periodically processing department vouchers, including verifying invoice items and documentation, obtaining vender numbers, determining account numbers, submitting to Auditor, and entering in manual ledger and computer.

Performs related duties as assigned.

I.  JOB REQUIREMENTS AND DIFFICULTY OF WORK:

Associate Degree in bookkeeping or related area, or equivalent combination of education and experience.

Working knowledge of department policies and procedures and ability to apply such knowledge to a variety of interrelated tasks.

Working knowledge of basic bookkeeping procedures, and ability to make relevant arithmetic calculations in processing receipts and expenditures, and maintaining/reconciling related records in manual ledgers and computer spreadsheets.

Ability to type with speed and accuracy, and properly operate a variety of standard office equipment, including computer, printers, telephone, fax machine, switchboard, calculator, paper shredder, laminator, and copier.

Ability to provide public access to or maintain confidentiality of department information/records according to state requirements.

Ability to understand and follow oral and written instructions, and appropriately respond to constructive criticism.

Ability to work alone and with others in a team environment, and maintain appropriate, respectful interrelationships with co-workers.

Ability to work on several tasks at the same time, often under time pressure, and complete assignments effectively amidst frequent distractions and interruptions.

Working knowledge of standard English grammar, spelling and punctuation, and ability to effectively communicate orally and in writing with co-workers, other County departments, program participants, Department of Corrections, vendors, and the public, including being sensitive to professional ethics, gender, cultural diversities and disabilities.

Ability to comply with all employer/department personnel policies and work rules, including, but not limited to, attendance, safety, drug-free workplace, and personal conduct.

Ability to competently serve the public with diplomacy and respect, including occasional encounters with irate/hostile persons.

Ability to occasionally work extended hours.

II.  RESPONSIBILITY:

Incumbent performs standard, recurring duties according to department policies and procedures. Incumbent receives indirect or occasional supervision, with priorities determined primarily by supervisor. Errors in incumbent's work are usually prevented and detected through standard bookkeeping checks and supervisory review. Undetected errors may result in loss of time for correction and/or loss of money to department.

III.  PERSONAL WORK RELATIONSHIPS:

Incumbent maintains frequent contact with co-workers, other County departments, program participants, Department of Corrections, vendors, and the public for purposes of exchanging information, and explaining policies and procedures.

Reports directly the Director of Administration

IV.  PHYSICAL EFFORT AND WORK ENVIRONMENT:

Incumbent performs duties in a standard office environment, involving sitting for long periods, hearing communication, speaking clearly, keyboarding, pushing/pulling/lifting/carrying objects weighing less than 25 pounds, close vision, and occasional exposure to potentially hostile/violent persons. Incumbent occasionally works extended hours.

APPLICANT/EMPLOYEE ACKNOWLEDGMENT

The job description for the position of Bookkeeper for Community Corrections describes the duties and responsibilities for employment in this position. I acknowledge that I have received this job description, and understand that it is not a contract of employment. I am responsible for reading this job description and complying with all job duties, requirements and responsibilities contained herein, and any subsequent revisions.

Hamilton County is an Equal Opportunity Employer. We participate in E-Verify.