Board Support Administrator

Key Responsibilities

• Transaction management, to include the coordination and scheduling of monthly and quarterly Board, Committee and Shareholder meetings, attending either in person or via telephone;
• Distribute finalised minutes to Directors/Investment Managers in line with best practice and regulatory requirements;
• Create and maintain a detailed schedule of upcoming meetings whilst maintaining a focus on timelines, including the creation and distribution of meeting notifications, agendas, correspondence, ratification items and board packs;
• Manage post-meeting actions efficiently and accurately whilst ensuring files and records remain current;
• Maintain minutes and corporate records, facilitate client access to the statutory records and minute books and other relevant documents through our secure online portal, Ogier Connect;
• Liaise closely with, and establish working relationships with the Directors, client entities and their service providers (where appropriate) in verbal, written and electronic correspondence to ensure timely delivery of a high quality of service; 
• Respond to queries from clients and service providers in a timely manner; 
• Record billing details in database and create invoices as necessary;
• Provide assistance to Managers and internal Directors to ensure client portfolios are compliant; 
• Facilitate the smooth running of board meetings from inception to completion.

Skills, Knowledge and Expertise

• 1-3 years' Board support and / or EA experience within a legal or financial services environment;
• Highly proficient in spoken and written English;
• Fast and accurate typing skills with attention to detail - audio and copy;
• Proficient in MSOffice and Microsoft applications, including Outlook; 
• Administrative and document management experience;
• Excellent organisational skills, with a disciplined approach to documentation;
• Ability to efficiently manage own time and effectively prioritise workflow;
• Experience in drafting professional correspondence;
• Demonstrates ability to effectively liaise with third parties including clients;
• Experience in working to tight reporting deadlines and meeting demanding client obligations; and
• Ability to adhere to the highest level of confidentiality at all times.

Benefits

About
Ogier is committed to creating an inclusive and diverse workplace where everyone feels valued and respected. We’re committed to making our recruitment process inclusive and comfortable for everyone. We welcome applications from all backgrounds and communities, and we strive to ensure equitable opportunities for all candidates. If you need any reasonable adjustments at any stage in your recruitment journey with us, please let us know, we’ll be happy to work with you to ensure you have the best possible experience.Ogier provides legal advice on BVI, Cayman, Guernsey, Irish, Jersey and Luxembourg law. Our network of locations also includes Beijing, Dubai, Hong Kong, London, Shanghai, Singapore and Tokyo. Legal services for the corporate and financial sectors form the core of our business, principally in the areas of banking and finance, corporate, investment funds, dispute resolution, private equity and private wealth. We also have strong practices in the areas of employee benefits and incentives, employment law, regulatory, restructuring and insolvency and property. Ogier's corporate administration business, Ogier Global, incorporates and administers a wide variety of vehicles including public and private companies, partnerships and trusts. Ogier is based in 13 jurisdictions including Beijing, BVI, Cayman Islands, Dubai, Guernsey, Hong Kong, Ireland, Jersey, London, Luxembourg, Shanghai, Singapore and Tokyo.