Board Administration Coordinator

If you’re looking for great work culture, great work life balance and flexible working, and opportunities to continuously learn and get involved with our … – this is the role for you! 

Rabobank is the world’s leading specialist in food and agribusiness banking. One of our key strengths lies in our people who have a deep understanding of agriculture and are committed to adding long-term value for clients. Our commitment to our employees and clients is at the heart of everything we do.   

About the Role

The key responsibilities and accountabilities for this role involve working closely with, and at the direction of, the Senior Manager, Legal Operations & Risk and in support of the Regional General Counsel & Company Secretary AU to coordinate and support Board and Secretariat activities.
The role supports the coordination of the logistics for Board and Committee meetings, including:

Key Responsibilities and Accountabilities 

• Co-ordinating the calendar of meetings;

• Scheduling RBAL Board and Committee meetings and workshops, and liaising with Directors and Management in relation to scheduling and management of those meetings (including sending diary invitations, save-the-date notifications etc);

• Co-ordinating the RBAL Forward Planners;

• Supporting with the preparing Board and Committee agendas, uploading Board and Committee agendas and papers to Diligent;

• Supporting the preparing and monitoring action lists arising from the Board and Committee meetings.

• Generally coordinating activities involving the directors either on-site or remotely

• Ability to communicate effectively with stakeholders at all levels including directors and their support staff.

• Ability to confidently and effectively engage with the Executive support staff and Senior Management.

• Work in a service orientated and collaborative manner in accordance with Rabobank values and behaviours.

• Support the documentation and maintenance of processes and procedures relating to the Secretariat.

• Continuous improvement and creation of efficiencies.

Experience:

• 3-5 years’ experience working either in the banking / financial services / legal industry or with the Board of a large scale organisation.

• 3-5 years’ experience in a similar secretariat, governance, or board administrator role

Knowledge:

• An understanding of the role, obligations and expectations of a Board Secretary.

• An understanding of corporate governance

• An understanding of Board cycles.

Skills:

• Must communicate effectively, self-manage work priorities, display attention to detail and maintain positive personal interactions.

• Must be well organised and efficient with an ability to prioritise tasks and manage their time effectively.

• Possess an ability to work effectively unsupervised and, at the same time, keep the Company Secretary AU and senior managers within the Legal department up to date on current matters and workload.

• Excellent drafting skills to prepare Secretariat materials such as schedules, invitations, draft circular resolutions, reports, correspondence, and training manuals.

• Ability to work “across silos” within the Bank and work as part of a cross-functional team to effectively perform the role.

Rabobank Global Behavioural Skills:

• Storytelling - Fundamental

• Self-reflection - Practitioner

• Service orientation - Practitioner

• Coaching - Fundamental

• Agility - Practitioner

• Judgement & decision-making - Practitioner

• Emotional intelligence - Practitioner

• Negotiating - Fundamental

• Collaborating - Practitioner

• Creativity – Fundamental

• Networking – Practitioner Values & Behaviours:

Global Values:

• We are always client-driven and action-oriented.

• We are purposeful and courageous.

• We are professional and considerate.

• We bring out the best in each other and are committed to keep learning.

What we're proud to offer you: 

 Rabo@Anywhere is our hybrid way of working at Rabobank and for Australia, that means we have a blend of time working between the office and home.  

Wellbeing leave. These leave days support greater work/life balance and is just another way we are helping our employees to lead happier, healthier, and more fulfilling lives. 

Education Assistance Program. Rabobank values the development of its people and has a great Education Assistance Program to assist with professional development. 

Parental Leave that supports you and your family while giving you the freedom and flexibility to enjoy this special time (up-to 14 weeks paid leave) 

Bonus and Additional Leave. We realise sometimes 4 weeks Annual Leave isn't enough! At Rabobank we provide an incentive for eligible employees to receive 1 extra week Annual Leave and an option to purchase another 2 weeks Annual Leave. 

Extra Insurance. Rabobank recognises that employees need to protect their financial wellbeing, in the event of serious illness, injury, or even death. Rabobank provides eligible permanent employees with employer-funded Death, TPD and Income Protection Insurance. 

Rabo Workplace Giving program. As part of Rabobank's global Corporate Social Responsibility, Workplace Giving aims to encourage employees to contribute to our community. Rabo Workplace Giving program matches employee donations to selected Social Partners. 

 Our Values 

Rabobank Australia values inclusion, belonging, and positive experiences for all. Our work environment, our benefits, and the way we live our values, “Client Driven”, “Responsible”, “Professional” and “Cooperative” make it a great place to work. We welcome applicants from diverse backgrounds. 

 Please let our Talent Acquisition team know if you need any accommodations to make our opportunities more accessible to you. 

 Rabobank is not accepting submissions from recruitment agencies for this role. 

Applicants must hold valid work rights for this role