As an Arcadian, you already help us deliver world leading sustainable design, engineering, and consultancy solutions for natural and built assets. You are part of our global business comprising 34,000 people, in over 30 countries, dedicated to improving quality of life.
Everyone has an important role to play. With the power of many curious minds, together we can continue to solve the world’s most complex challenges and deliver more impact together.
Role description:
The main responsibility of a Billing Specialist is to accurately prepare and submit client invoices in accordance with contract terms and to meet corporate mailing deadlines. Invoices are submitted to our clients by mail, e-mail or client portal site. Additionally, the Billing Specialist is responsible for reviewing and submitting Oracle contracts within the accounting system and verifying the data is in compliance with the contract billing terms.
Role accountabilities:
Additional duties/requirements may include:
- Work with Project teams to prepare and send client invoices. This includes standard Oracle invoices as well as custom client formats based on billing requirements within the client contract.
- Compile backup (timecards, subcontractor invoices, expense reports, misc. AP costs, etc.) to accompany invoice as required within the client contract.
- For clients requiring multiple billers the Billing Specialist are given lead billing responsibilities. Example: Update client rate table, client team calls and billing contact for the client team.
- Deliver courteous, prompt, respectful and value-added customer service to internal and external clients.
- Monitor and manage invoices for your assigned workload on the Invoice status report.
- Attach final invoice packages on the AR line in Oracle.
- Verify receipt of contracts in Contacts Storage System (CLS) and record if the status should be classified as interim or final.
- Add contract specific invoice requirements to the Deliverables tab in Oracle.
- Interface with Cash Receipts and Accounts Payable departments, as needed.
- Monitor validation reports for project set up issues and make necessary adjustments weekly.
- Complete monthly task checklist.
- Upload final client invoices to client portals.
- Work well under pressure, must be able to adhere to strict Finance/Client deadlines.
- Assist with FRC - Internal Audit and client Audit requests, as needed.
- Escalate invoicing and accounting issues to management.
Qualifications & Experience:
- Minimum of 5 years of business experience in Finance with a focus in billing
- Bachelor’s Degree or professional work experience
- Strong organizational skills
- Strong written and verbal communication skills.
- Proficient in Excel and Word.
- Able to work independently, as well as in a team setting.
- Self-motivated.
- High sense of urgency and ability to meet deadlines.
- Excellent accuracy and attention to detail.
- Ability to multi-task, work well under pressure, flexible, and ability to prioritize.
Continue your career journey as an Arcadian.
We can only achieve our goals when everyone is empowered to be their best. We believe everyone's contribution matters. It’s why we are pioneering a skills based approach, where you can harness your unique experience and expertise to carve your career path and maximize the impact we can make together.
You do meaningful work, and no matter where your next role in Arcadis takes you, you’ll be helping to deliver sustainable solutions for a more prosperous planet. Make your mark; on your career, your colleagues, your clients, your life and the world around you.
Together, we can create a lasting legacy.
Our Commitment to Equality, Diversity, Inclusion & Belonging
We want you to be able to bring your best self to work every day which is why we take equality and inclusion seriously and hold ourselves to account for our actions. Our ambition is to be an employer of choice and provide a great place to work for all our people. We believe that by working together diverse people with different experiences develop the most innovative ideas. Equality, diversity and inclusion is at the heart of how we improve quality of life and we work closely with our people across six ED&I Workstreams: Age, Disability, Faith, Gender, LGBT+ and Race. A diverse and skilled workforce is essential to our success.
Skills Required
- Minimum of 5 years of business experience in Finance with a focus in billing
- Bachelor's degree or equivalent professional work experience
- Experience preparing and submitting client invoices in accordance with contract terms
- Experience using Oracle accounting/invoicing system (attach AR lines, manage contracts)
- Proficient in Excel and Word
- Experience with Contacts Storage System (CLS) or similar contract storage systems
- Ability to compile and attach supporting backup (timecards, subcontractor invoices, expense reports) to invoices
- Strong organizational skills and attention to detail
- Strong written and verbal communication skills
- Ability to work independently and in a team, manage multiple priorities under tight deadlines
What We Do
Arcadis is the world’s leading company delivering sustainable design, engineering, digital and consultancy solutions for natural and built assets. We are more than 36,000 architects, data analysts, designers, engineers, project planners, water management and sustainability experts, all driven by our passion for improving quality of life. We exist to find solutions to today’s most pressing challenges, from the impact of climate change to increasing urbanization and digital transformation – all with the goal of improving quality of life for people around the world. You can see this in the work we do for our clients, the opportunities we create for our people, and in our efforts to enhance the communities in which we live and work. We bring together world-class resources and the latest innovative technologies to help define the cities and experiences of tomorrow. Arcadis. Improving quality of life
