The Role
PMA Consultants has an exciting opportunity for a proven Project Billings Specialist to join our team. The Project Billings Specialist will be a hybrid role based at our Corporate Headquarters in Ann Arbor.
As an integral member of our FP&A/Contracts Team, the Project Billings Specialist will perform a pivotal role in ensuring client billing for services performed and contract document management. This position will be responsible for issuing invoices to clients for services performed, maintaining contract documents, keeping budget documentation current, and monitoring accounts receivables.
Organizational Responsibilities
- Prepare monthly invoices using Deltek and NetSuite as the main software, summarizing time charges by employee.
- Customize invoices following multiple clients’ requirements.
- Keep project records and project files organized, updated, and easily accessible. These will include contract files, purchase orders, task orders, insurance certificates, and sub-consultant agreements.
- Set up new projects and tasks in Deltek and NetSuite following internal guidelines.
- Monitor and manage project account balances to discover outstanding debts or other inconsistencies.
- Communicate with project managers and clients to resolve payment issues.
- Organize timesheet data for invoices, as well as handle invoices from sub-consultants and travel and general expenses.
- Constantly monitor project budgets to ensure we stay within the approved budget during projects.
- Alert project managers when they are close to the budget maximum.
- Answer questions and handle communications with clients regarding invoices and collection duties, including data reconciliation.
- Participate in internal initiatives supporting other departments within the organization.
Position Qualifications
- Bachelor’s or associate degree in business or accounting-related fields or an equivalent combination of education and relevant professional experience required.
- 5+ years of project accounting experience with billing and general accounting duties.
- Working knowledge of NetSuite and Deltek Vision software preferred.
- Experience with other relevant software (e.g. Oracle, SAP, QuickBooks).
- Proficiency in MS Office, primarily Excel.
- Ability to perform math and other detail-oriented functions.
- Knowledge of relevant laws, ethics, and confidentiality guidelines.
- Excellent communication and organizational skills.
- Ability to prioritize tasks based on urgency.
- Reliability in handling accounts and documents.
Additional Requirements
Physical: Standing or sitting for long periods; must be able to lift up to 15 pounds at times and spend extended hours in front of a computer screen.
Cognitive: Problem-solving, written, and verbal communication skills; computer and software skills; and ability to read and interpret text online or in printed form.
About PMA
At PMA, employee well-being is a daily priority. We offer a combination of workplace options that include a PMA office location; work-from-home; or a client site. Wherever we work, we openly share knowledge as we believe that collaboration with peers improves our work product and that pursuing subject matter expertise is a lifelong endeavor.
We are committed to a culture of equity, diversity, and inclusion. We affirm and respect diverse backgrounds and opinions because we believe they yield the best solutions for our clients. We promote emotional intelligence and trust by nurturing these values within our new hires.
We encourage staff to develop rewarding, long-term careers at PMA, and we implement formal leadership development programs that help you attain your goals. At PMA, shared success is a core value. Every employee who contributes is recognized, celebrated, and rewarded. We look for self-driven candidates eager to assume responsibility and join a community of respect founded on collaboration and accountability, not titles. If you aim to transform the project management practice toward continuous improvement of project outcomes, the profession, and yourself, PMA looks forward to warmly welcoming you to our team.
We offer competitive pay and benefits, wellness programs for you and your family, and career development opportunities to advance your professional goals.
As a PMA professional, you will be empowered to make timely and effective decisions and significant daily contributions to complex facets of project delivery. Join a team that has achieved a world-class reputation in the construction industry and has been voted a “Best Place to Work.”
PMA offers competitive wages and comprehensive benefits, including medical, prescription, dental, vision, time off with pay, 401(k) with company match, life, disability, and professional development reimbursement for qualifying employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, sexual orientation, gender identity, or gender expression), disability, national origin, or any other characteristic protected by applicable laws, regulations, and ordinances. Qualified female and minority applicants are encouraged to apply.
EOE, including persons with disabilities and veterans.
VEVRAA federal contractor.
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The Company
What We Do
PMA Consultants is a nationally recognized program, project, and construction management consulting firm founded in 1971. PMA is comprised of over 200 experts in a variety of specialty areas with experience on major projects nationwide. We are recognized pioneers and leaders in the construction industry and experts in dispute avoidance and resolution. With PMA on your team, you gain a trusted technical advisor with more than three decades of experience implementing customized, innovative and successful solutions that are models for the construction industry.
