Job Duties and Responsibilities include:
- Collaborating with various teams to pull invoices together, maintaining detailed records, and resolving billing discrepancies.
- Ability to manually prepare invoice packages based on client specific requirements effectively and in a timely manner.
- Ensure invoicing is in accordance with client contract billing instructions and guidelines. (ex.: Time & Materials, Fixed Price, Milestone Based)
- Being able to prepare backup documentation/ supporting documentation to support the client invoice.
- Responsible for the timeliness and accuracy of billing in Sage Intacct and submission of invoices to clients.
- Track invoice status and follow up with contracting officers or clients to ensure timely payments.
- Collaborate with project control, contracts, and accounting departments to resolve billing issues.
- Maintain accurate and organized invoicing records for audit and reporting purposes.
- Monitor contract modifications to ensure proper billing alignment. (Billing rates, positions, NTE’s, etc.)
- Audit of imported billable time & expenses transactions and billing rates from time and expense system.
- Respond to client inquiries and communications in a timely manner.
- Assist with the application of cash receipts and maintain undeposited funds account.
- Various correspondence with project managers and clients related to authorization of bills and edits/adjustments.
- Support client accounts receivables and collection functions when needed.
- Assist with special projects as needed.
- Perform other duties as assigned.
- Complete all required compliance training on an annual basis.
Skills and Competencies:
- Reliability
- Demonstrated integrity and confidentiality.
- Ability to work independently and as part of a team.
- Strong interpersonal, analytical, and problem-solving skills.
- Ability to communicate effectively, verbally and in writing.
- Strong attention to detail and organizational skills.
- Ability to multi-task and prioritize multiple tasks.
- Understanding of government contracting
- Basic accounting knowledge is preferred.
- Strong computer skills with demonstrated proficiency in standard business software packages (e.g., Microsoft Office - EXCEL, Adobe Acrobat)
- Experience with government invoicing and contract management is often preferred.
- Bachelor’s degree in related field of study (Preferred)
- Minimum of 2 to 5 years of experience in accounts receivable department, working on client billings required. (Government invoicing experience preferred)
- Experience with Sage Intacct accounting software (Preferred)
Job Description Disclaimer
This position description incorporates the job's core responsibilities. It recognizes that other related duties not specifically mentioned might also be performed and that not all responsibilities may be carried out depending on operational needs.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sexual orientation, national origin, disability, or status as a protected veteran. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position. Upon hire, secondary employment and other employment restrictions must be disclosed and approved.
Tidal Basin Holdco, LLC, and its subsidiaries and affiliated companies, are an Equal Employment Opportunity Employer
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What We Do
Tidal Basin Group is an industry-leading program management consulting firm that provides integrated technology, resilience, and emergency management solutions that build resilient organizations, communities, and infrastructure. Our solutions are tailored to your needs, drawing on extensive experience managing complex, large-scale programs.
As your trusted partner, we cover everything from strategic advisory consulting, thorough emergency and resilience planning, and turn-key logistics and response support to proficient grant and financial program management, innovative design and engineering, and efficient construction management, complemented by customer relations, communications, and technology solutions.
We have a proven track record of success, supported by a deep understanding of nuanced, braided funding opportunities, making us the ideal program implementation partner across the public and private sectors. With our skilled team, robust systems, cutting-edge tools, financial strength, diverse capabilities, and deep-rooted expertise, we are fully equipped to execute your programs with excellence.
Count on us to be by your side, dedicated to advancing your objectives and solving your challenges. Together, we will build a resilient future where everyone can Be Stronger Than Before®.
