Billing Specialist

Job Overview:

The Billing Specialist is responsible for preparing, processing, and monitoring customer invoices for various pipeline construction, maintenance, and engineering projects. This role works closely with Project Managers, Operations, Accounting, and Customers to ensure accurate and timely billing in accordance with contract terms, project milestones, and company procedures. The ideal candidate possesses strong attention to detail, excellent organizational skills, and experience in construction, utility, or pipeline industry billing processes.

Essential Duties and Responsibilities

• Prepare and submit customer invoices for pipeline construction, maintenance, engineering, and related service projects.

• Review project documentation, work orders, timesheets, equipment usage records, and subcontractor invoices to support accurate billing.

• Verify contract rates, unit pricing, change orders, and billing schedules before invoice generation.

• Monitor project progress billing and ensure compliance with customer contract requirements.

• Coordinate with Project Managers and Operations personnel to resolve billing discrepancies and obtain required supporting documentation.

• Track and process customer-approved change orders and additional billable work.

• Maintain accurate billing records and project files.

• Research and resolve customer invoice inquiries and payment issues.

• Assist with accounts receivable collections and follow-up on outstanding invoices.

• Reconcile billing reports and support month-end closing procedures.

• Generate billing, revenue, and aging reports for management review.

• Ensure compliance with company policies, customer requirements, and accounting standards.

• Support audits by providing billing documentation and reports as requested.

• Perform other accounting and administrative duties as assigned.

Required Qualifications

• Associates or bachelor's degree in finance, accounting, or business, or 3 years of industry-related experience

• Proficient in Microsoft Office Suite, particularly Excel.

• Strong numerical aptitude and attention to detail.

• Excellent organizational, analytical, and problem-solving skills.

• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.

• Strong written and verbal communication skills.

• High level of organization and attention to detail

Preferred Qualifications

• Experience in pipeline construction, utilities, oil and gas, civil construction, or infrastructure projects.

• Experience with ERP, accounting, or construction management software.

• Knowledge of unit-rate, time-and-material, cost-plus, and lump-sum contract billing.

• Understanding of change order management and project accounting principles.

• Experience with systems such as Viewpoint, OpenInvoice, SAP, or similar construction accounting software.

Physical Requirements

• Prolonged periods of sitting and working at a computer.

• Ability to occasionally lift up to 15 pounds.

• Ability to communicate effectively with employees, customers, and vendors.

Company Overview:

Benefits:

• Competitive compensation, paid weekly.

• Best-in-class medical, dental, vision, and LTD/STD coverage.

• 401(k) with company match, vested on day one.

• Employee Stock Purchase Plan [ESPP].

• Pet coverage for your furry friends.

• Legal assistance coverage.

• Award-winning safety programs.

EEO Statement

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Agency Statement

We are not accepting resumes from Third Party Recruiting Firms for this position. If you are an Agency or Search firm representative, contact the Primoris Talent Acquisition Manager directly for consideration. Primoris or its subsidiaries will not be responsible for any fees arising from the use of resumes and online response forms through this source. In addition, Primoris or its subsidiaries will not be responsible for any fees on unsolicited resumes that are submitted to any member of the Staffing or Operations team. Primoris has established an approved vendor program for this service and will only consider accepting submissions from those approved firms. For consideration in becoming an approved vendor, contact HR.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.