Billing Specialist

Job Summary & Responsibilities

The Billing Specialist is responsible for the timely processing and compiling of complete and accurate billing for various services rendered for assigned accounts, per the terms and conditions of our agreements. 

 

Essential Responsibilities:

• Responsible for processing invoices and credit memos for customers in a timely manner.
• Retrieve, print, and review all required internal and incoming billing documentation and information from various sources per the department’s established audit procedures.
• Enter all billable information for each job assigned, and review units, rates, and calculations, cross-checking against various reports, both internal and external, as well as AS400 screen against the contract.
• Update customer database with new customer information.
• Manage the status of accounts and balances and identify any inconsistencies.
• Resolve accounting issues and post bills, receipts, and invoices in a timely manner.
• Keep a monthly count of truckloads and help with sending out contracts to vendors.
• Assist with end-of-month close-out and accounting reports for Corporate.
• Assist with keeping financial documents organized and maintaining historical records.
• Assist with internal audits of financial documents.
• Ensure that all customers remain informed on their outstanding debts and deadlines.
• Point of contact for all vendor invoices and check requests.
• Ensure there is a sufficient supply in office inventory—ordering supplies and maintaining an organized supply area.
• Answer and direct phone calls to appropriate personnel in a courteous manner.
• Other duties as assigned.

Preferred Qualifications

• Associate degree in Accounting, Finance, or equivalent billing experience.
• 2-4 years of progressively responsible experience in accounting.
• Strong analytical and accounting skills.
• Advanced level of experience with MS Word, MS Excel, MS Outlook, etc.
• Intermediate knowledge of major accounting software packages for both general ledger and statutory accounting.
• Must be able to effectively handle multiple projects simultaneously in a deadline-driven environment.
• Dependable and self-motivated, with excellent verbal, written communication, and interpersonal skills.
• Ability to work independently and as part of a team and take on new tasks with a high level of difficulty.

Work environment:

• Required job duties are normally performed in a climate-controlled office environment.
• Exposure to computer screens.
• The noise level in the work environment is usually moderate.

Pay Range: $23.00-27.00 per hour

 

The posted compensation range is based on the applicable geographic market for the position and may vary depending on factors such as related experience and skill set. Final compensation will be determined based on these items and other relevant factors.

 

 

Our Company is an Equal Opportunity Employer

Pay Range

$23.00-27.00 per hour

Compensation & BenefitsEligible employees (and their families) may qualify for medical, dental, and vision insurance, as well as having basic life and accidental death insurance, paid disability insurance, including paid parental leave if eligible, and an Employee Assistance Program. Employees will receive paid sick and vacation time, and company holidays if eligible. The company also offers paid bereavement leave, and paid jury duty. Eligible employees can enroll in our company's 401k plan, as well as a retirement plan. Employees will be eligible for discretionary and/or metric-based bonuses dependent on their position.