- Job TitleBilling Specialist II
- LocationLafayette, LA
- DepartmentCorporate / Administrative & Support
Safety Management Systems is seeking a full-time Billing Specialist II for our Lafayette, La. office.
JOB SUMMARY:
Receive billing records from field employees and confirm time entries in payroll system, audit billing records for appropriate coding/approvals, create customer invoices, credit memos, update customer files, maintain collections targets, review and maintain project accuracy, generate monthly revenue accruals; ability to explain variations month to month.
DUTIES AND RESPONSIBILITIES:
This job description is not intended, nor should it be construed, to be an all-inclusive list of responsibilities, duties, skills or working conditions associated with the job. It is intended to be a general description of the essential duties and requirements common to positions of this type and may be subject to change. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
1. Receive and review billing records from field techs ensuring compliance with SMS policies and procedures.
2. Review customer contracts/proposals and ensure compliance.
3. Identify, calculate and input appropriate adjustments as necessary.
4. Maintain a variety of files and records in various computer systems and spreadsheets related to SMS’ payroll system and general accounting functions.
5. Maintain various logs, registers and procedures according to established account classifications to ensure proper invoicing.
6. Identify customers with unsettled invoices outside of the established acceptable aging ranges and launch collection procedures.
7. Possess a comprehensive understanding of the billing process.
8. Maintain timely billing and invoice accuracy.
9. Ability to work on special projects as needed.
QUALIFICATIONS:
1. 2 years of billing experience (or college degree plus 1.5 years of billing experience) and data entry required; oil and gas industry experience preferred
2. High School Diploma required
3. Possess basic skill level in Microsoft and Word, intermediate skill level in Excel.
4. Proficient in Google Suite
5. Proficient in various billing systems
6. Ability to work under the pressure of meeting strict deadlines
7. Good interpersonal, communication and written skills
8. Ability to multi-task.
INTERPERSONAL REQUIREMENTS:
1. Maintain social, ethical and organizational norms.
2. Achieve accomplishment of all task details, no matter how small.
3. Maintain good personal motivation; develop a sense of ownership of job tasks and results.
4. Must have a sense of urgency for all work performed.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran
Acadian's Safety Management Systems (SMS) deploys registered paramedics specially trained as remote paramedics, HSE consultants, and on-site safety technicians, as well as offers an extensive array of regulatory and compliance training services.
Skills Required
- Two years of billing experience, or a college degree plus 1.5 years of billing experience
- Data entry experience
- High school diploma
- Basic Microsoft Word skills
- Intermediate Microsoft Excel skills
- Proficiency in Google Suite
- Proficiency in various billing systems
- Ability to work under strict deadlines
- Good interpersonal, communication, and written skills
- Ability to multitask
- Oil and gas industry experience
What We Do
Safety Management Systems is a California-based professional services firm specializing in health and safety. The company provides safety specialists, consulting, auditing, and industrial hygiene (IH) services to its clients. Its primary mission is to ensure that workers, especially those within the energy industry, have a safe work environment and the essential knowledge required to perform their professional duties safely and efficiently.
