Billing Governance & O2C Controls Analyst

About SkySpecs:
At SkySpecs, our mission is to simplify renewable asset management so that less can do more for the planet. SkySpecs is helping to make this possible by automating the operations and maintenance of wind farms using advanced robotics paired with our custom-built asset performance management software, Horizon.
SkySpecs launched the world’s first completely autonomous blade inspection product in 2016 with a custom-designed drone system. Since then, SkySpecs has inspected over 90% of US wind turbines and has expanded globally, becoming the world leader in understanding turbine blade health. Identifying issues with turbine blades is only the first step. In 2019, SkySpecs launched Horizon, a platform for SkySpecs to offer a multi-layered solution for customers that includes: data collection, wind turbine blade engineering expertise, and a place for all stakeholders to collaborate to manage and analyze massive amounts of data, spot trends, and create plans for high-cost repair campaigns. In 2021, SkySpecs acquired two companies specializing in wind turbine drivetrain monitoring and financial management, further expanding our asset management portfolio. Ultimately, this will help reduce the cost and risk of operations for the industry.
What will you be getting into?
The Billing Governance & O2C Controls Analyst helps ensure SkySpecs’ Order-to-Cash process is accurate, compliant, and ready for billing. Reporting to the Sr. Manager of AR & Controls, this role reviews deal documentation before delivery or invoicing to confirm alignment across Purchase Orders, scopes of work, contract terms, and tax requirements.
This is a high-accountability role that protects revenue quality by identifying issues early and helping teams resolve them before they become billing or AR challenges. The role partners closely with Sales, Sales Ops, Inspection Services, Customer Success, the AR Specialist, and Finance leadership globally.
Core operating principle: Billing Governance confirms that documentation is complete, valid, compliant, and aligned with contract terms and PO requirements before work moves forward.
This role requires sound judgment, consistency, and the confidence to uphold billing-readiness standards. When documentation is incomplete or misaligned, the role ensures the issue is resolved before delivery begins.
As a Billing Governance & O2C Controls Analyst, you will:
Billing readiness & control gates:

• Review every new deal in Salesforce to confirm billing readiness before project delivery begins, including PO validity, scope alignment, billing instructions, tax documentation, and the correct legal entity
• Apply the cross-entity rule on every deal
• Flag and return incomplete deals to the correct owner
• Perform the final pre-invoicing review before the AR Specialist creates an invoice, confirming PO coverage, tax treatment, required documentation, and Salesforce project status
• Provide a billing-readiness sign-off in Salesforce so the billing team can generate complete, accurate, and well-supported invoices

International tax & compliance validation:

• Provide a billing-readiness sign-off in Salesforce so the billing team can generate complete, accurate, and well-supported invoices
• Serve as a first-line reviewer for global tax compliance across all SkySpecs entities
• US Sales Tax - Verify that exemption certificates are valid and on file before invoicing US customers
• European VAT — Confirm VAT registration and Reverse Charge eligibility for Austria and Fincovi Ireland
• Canadian GST/QST/HST — Map provincial tax treatment correctly for any Canadian customer accounts
• Australian ABN/GST — Confirm ABN and GST compliance for any Australian customer accounts
• Verify, confirm with Finance, and securely archive all certificates and tax IDs in Salesforce before any deal proceeds

PO monitoring & increase coordination:

• Continuously track PO consumption against active customer PO limits throughout the delivery period
• Identify and raise visibility when a customer’s PO reaches 80% capacity so teams can act before billing is affected
• Notify Sales when a PO increase is required, including the amount needed, timing, and urgency
• Partner with Sales and Customer Success to secure PO increases before available capacity is exhausted
• Track receipt of the updated PO, confirm sufficiency, and update the Salesforce project record

Ongoing controls & governance:

• Attend the weekly AR / Inspection Services / Sales invoicing meeting as the Billing Governance representative
• Document billing controls procedures and maintain up-to-date SOPs for all controls you own

Requirements of the job:

• Track receipt of the updated PO, confirm sufficiency, and update the Salesforce project record
• 3–5 years in Sales Operations, Order-to-Cash coordination, Billing Operations, or Project Coordination with heavy emphasis on contract and financial workflows
• Demonstrated experience enforcing financial controls, billing governance, or compliance checkpoints
• Experience in a multi-entity or multi-currency billing environment preferred
• Knowledge of VAT, international tax regulations, or US/EU multi-entity billing strongly preferred Systems proficiency
• Strong Salesforce CRM proficiency — PO tracking, readiness checks, and sign-offs are performed in Salesforce daily
• Hands-on NetSuite or comparable ERP experience (SAP, Oracle, Dynamics)
• Strong attention to documentation quality, with the ability to review billing inputs carefully and reduce the risk of customer disputes
• Clear and professional communication skills, with the ability to reinforce process timelines and requirements effectively
• Collaborative working style with the ability to uphold standards while partnering constructively across teams
• Analytical: track PO quantity and project milestones across multiple active accounts simultaneously
• Confidence to escalate issues promptly when documentation or approvals are incomplete or incorrect
• Ability to work US overlap hours (EST morning preferred
  

Bonus Points:

• Ability to work US overlap hours (EST morning preferred
• Excellent written and verbal English — cross-functional correspondence with US-based teams daily
• Strong process discipline and consistency in applying billing-readiness standards
• Advanced Excel: pivot tables, tracking dashboards, formula-based monitoring
• Proficiency in Microsoft Office Suite and Google Suite Competencies
• Familiarity with SOX internal control frameworks, specifically Segregation of Duties — a strong operational process-driven mindset is required; SOX experience is a plus
• Experience with bundle-based or usage-based contract billing models
• Experience in a shared services or Global Business Services (GBS) environment
• Prior experience working with US-based Finance leadership remotely
• Familiarity with customer AP portals (Ariba, Coupa, or similar)

Perks of the Job:

• Time Off: Generous leave policy—among the best in the industry.
• Global Team: Work with teammates across 5 countries and diverse backgrounds.
• Impact: Contribute to building the backbone of clean energy digital infrastructure.