Billing Coordinator

MRC Global serves the oil and gas industry across the upstream, midstream and downstream sectors as well as the chemical and gas distribution market sectors worldwide.

Job Purpose

The Billing Coordinator is responsible for managing and processing invoices, resolving billing discrepancies, and ensuring timely payments from customers. The Billing Coordinator makes sure that all customers are charged appropriately by keeping thorough records of all payments and bills.

Key Duties & Responsibilities

Individual must be able to perform the essential duties with or without reasonable accommodation. 

• Work with and invoice through customer online Accounts Payable web sites.  Working knowledge of Ariba, Open Invoice, Open Ticket, Oracle, Cortex or iSupplier helpful.
• Responsible for preparing weekly and monthly summary invoicing for customers by purchase order, job number, oil and gas well, general ledger account, customer part number, requisition number, and buyer.
• Download, customize, and mail or email summary recaps, and/or invoices, to customers as per request.
• Responsible for providing customers with required attachments including mill test reports, delivery receipts, freight bills, etcetera.
• Provide freight bill backup to customers and others as requested.
• Analyze invoice error report and fix those transactions that failed to be properly invoiced.
• Troubleshoots billing problems and offers constructive solutions to customers on billing inquiries.  Change to – Analyze invoice error report and fix those transactions that failed to be properly invoiced.
• Complete pro forma invoices for pre-bill and commercial invoices for international customers.
• Other departmental duties or projects as assigned.

Required Experience

• High school diploma or a GED (general education degree) with work experience.
• Working knowledge of MS Office, with excellent skills in Excel; ability to learn SIMS and other web-based applications. 

Preferred Experience

• Working knowledge in Ariba, Open Invoice, Oracle, Cortex, Coupa, Taulia and/or iSupplier
• Experience with Monarch preferred but not required.

Skills & Abilities

• Strong logical reasoning skills
• Ability to contribute to the quality process by learning new procedures and functions within the department as needed.  Good business math skills to accurately understand and process customer account status.
• Ability to establish a good rapport with vendors, customers, branch employees, department personnel, freight carriers, and other corporate employees using written correspondence, proper phone etiquette, and other effective interpersonal skills.
• Strong organizational and prioritizing skills, customer service skills.

Working Conditions

For position-specific details regarding the physical and mental demands and working conditions, contact Human Resources. Reasonable accommodation may be made to enable individuals to perform essential functions. 

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.

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